CDI - Application Status

Building Permit Application Status

Reviewer Comments

General Information

Your plans are routed to all review agencies concurrently. Once all agencies approve the application, you’ll receive an Approval Letter. with the remaining fees owed and a checklist of required items, such as the Fire Agency and School District fee receipts, and either Contractor License information or the Owner-Builder Acknowledgment Form (PLG-220). After all fees are paid and documents submitted, the approved plans and inspection card will be released through the ePlan portal for download and printing. Please note: Wireless projects must be submitted at the Building Counter and will be issued in hard copy upon completion.

Explanation of Terms – Building Permit Application Status

Application Number- This number identifies the application.  

Application Date- The date the application was made. 

Expiration Date- The date the application expires and becomes void.  The application expiration date is two years after the application date, or six months from the date of the approval letter, whichever comes first.  If an application is in danger of becoming void, a Void Warning Notice will be sent to the owner and contact person listed on the application.  Extensions of the expiration date are rarely granted and only in extreme cases where extenuating circumstances can be shown. 

Application Status- The current application status. Status may be:  

• ROUTING, means it has not yet been approved
• RESUBMITTAL, means the application may be resubmitted after having received comments
• CONSOLIDATION, means the process in which the staff will get documents ready for permit issuance. These documents include the last set of revisions and any red lines or red stamps or other comments from all agencies. Staff also checks to see that there are no obvious omissions, contradictions, or errors by reviewing agencies.
• EVALUATION, means the process in which staff calculates the remaining fees to be paid prior to permit issuance.
• READY TO ISSUE, means it is approved and ready to issue or has been issued.

Resubmittals: Revisions may be submitted only when the Application Status shows as Resubmittal. Resubmittals must address corrections for all agencies at the same time (no partial submittals). Resubmittals must include a written response referencing where revisions can be found with specific sheet/drawing numbers. Plan revisions must be identified with clouding.

• ePlan Resubmittals: Please see the Resubmittal Process webpage.
• Paper Resubmittals: Submit a complete set of plans and response letter for each review agency that posted corrections; and 2 copies (total) of any revised/new project documents (e.g. structural calculations). Resubmit paper documents to the Unified Permit Center.

APN- The Assessor's parcel number.  Every parcel in the County has a unique APN based on the Assessor's map books. 

Master Permit Number- starts with the letters APP. All review comments are listed under the master number.  The number of the permits issued when the application is approved have a B- number.  For instance, a single application might result in separate permits for a single-family dwelling, a detached garage, and a workshop. 

Issue Date- The date the Permit was issued. 

Note: Permits cannot be issued unless approved by all required agencies and the Consolidation and Evaluation fields are shown as "Complete."

Explanation of Terms – Reviewer Comments

Review Agency column- Your application is routed to all of the listed reviewers. Note: also shown in this column are two possible results that are not review agencies, but are operations performed by the Building Counter staff. These operations are Evaluation and Consolidation which are defined below.

• CONSOLIDATION, means the process in which the staff will get documents ready for permit issuance. These documents include the last set of revisions and any red lines or red stamps or other comments from all agencies. Staff also checks to see that there are no obvious omissions, contradictions, or errors by reviewing agencies.
• EVALUATION, means the process in which staff calculates the remaining fees to be paid prior to permit issuance.

Reviewer column- Once your application has been assigned to a reviewer, their name will appear here. 
If the Building "Reviewer" is identified as CSG, 4LEAF, or BVERITAS, this indicates the review is being performed by a Consulting Plan Checker, not County staff. For questions about their comments, please contact them directly. If an issue cannot be resolved with the consultant, email Planning.BuildingInfo@santacruzcountyca.gov and the UPC Manager or Building Official will respond.

Review No. column- The number of reviews done by each agency.  When the application is taken in, but no review has been done, this column will show a 1, and the "Last Review" column will show 00/00/00.  After one review has been done, this column will still show a 1, but the "Last Review" column will show the date of the review. 

Determination column- The status of this application relative to each agency. 

• APPROVED means that the agency has approved the application.
• CORRECTION means that the reviewer requires corrections to the application before it can be approved.
• DEFERRED means the reviewer is waiting for all other agencies to approve before a final review.
• NOT REQUIRED means that no review is required by that agency.
• PENDING means the reviewer has not yet entered comments.

Last Review column- The date of the last review.  If 00/00/00 appears in this column, the application is currently being reviewed by this agency, and the "Determination" column will show the review number. 

Due Date column – This shows the date that comments are due by the reviewer. 

Comments column- When an agency denies your application, the reasons for the denial are entered into the County's system. When comments are available, the "View Comments" link appears. Click on the link to read the reviewer’s comments.

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