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Santa Cruz County
Board of Supervisors Agenda
Governmental Center Building
701 Ocean Street, Room 525, Santa Cruz, CA
April 8, 2008

1. Roll Call

2. Moment of Silence and Pledge of Allegiance

3. Consideration of Late Additions to the Agenda; additions and deletions to Consent and Regular Agendas

4. Action on the Consent Agenda

5. ORAL COMMUNICATIONS - Any person may address the Board during its Oral Communications period. Presentations must not exceed three (3) minutes in length, and individuals may speak only once during Oral Communications. All Oral Communications must be directed to an item not listed on today's Consent or Regular Agenda, and must be within the jurisdiction of the Board. Board members will not take actions or respond immediately to any Oral Communications presented, but may choose to follow up at a later time, either individually, or on a subsequent Board of Supervisor's Agenda. Oral Communications will normally be received by the Board for a period not to exceed thirty (30) minutes. If, at the end of this period, additional persons wish to address the Board under Oral Communications, the Oral Communications period may be continued to the last item on the Regular Agenda.

Las sesiones de la Mesa Directiva de los Supervisores del Condado pueden ser traducidas del inglés al español y del español al inglés. Por favor haga arreglos anticipadamente con la Secretaria de la Mesa Directiva de los Supervisores en el cuarto número 500, o por teléfono al número (831) 454-2323.

******CONSENT AGENDA******

GENERAL GOVERNMENT

6.	Accept claims as approved by the Auditor-Controller (on file with the Clerk of the Board)
7.	Item deleted
8.	Item deleted
9.	Approve the reading by Title of all ordinances considered for adoption that may appear on this agenda and further waive a detailed reading of said ordinances, as recommended by County Counsel
10.	Reject the application to file a late claim on behalf of John Capricorn, Claim Number 708-051B, and refer to County Counsel
11.	Reject the claim of Leo B. Siegel, Claim Number 708-072, and refer to County Counsel
12.	Reject the claim of Tracy Bonds, Claim Number 708-073, and refer to County Counsel
13.	Adopt ordinance amending Section 8.42.010 of the Santa Cruz County Code relating to tenant's interest on security deposit for residential rental property (approved in concept March 18, 2008 - item number 59)
14.	Adopt ordinance amending various sections of Chapter 9.08 of the Santa Cruz County Code (Speed Limits)(approved in concept March 18, 2008 - item 60)
15.	Adopt ordinance amending Subsection R of Section 9.28.020 of the Santa Cruz County Code relating to stop intersections (approved in concept March 18, 2008 - item number 64)
16.	Adopt resolution scheduling a public hearing on Tuesday, May 13, 2008 at 9:00 a.m. or thereafter to consider the proposed 2008/2009 Benefit/Assessment Rate Reports for Mosquito and Vector Control, County Service Area Number 53, and take related actions, as recommended by the Agricultural Commissioner
17.	Accept and file the Whistleblower Hotline Annual Report for calendar year 2007, as recommended by the Auditor-Controller
18.	Approve the by-laws and 2008 work plan as submitted by the Commission on the Environment and direct the County Administrative Office to include consideration of staffing resources to the Commission on the Environment as part of the 2008-2009 budget process as requested by the Commission, with a report back during budget hearings, as recommended by the County Administrative Office
19.	Schedule public hearing on April 29, 2008 at 9:00 a.m. or thereafter, concerning the issuance of tax exempt obligations in an amount not-to-exceed $300,000,000 by the California Statewide Communities Development Authority for the benefit of Sutter Health; and direct the Clerk of the Board to publish a notice of the hearing fourteen days in advance of the hearing, as recommended by the County Administrative Office
20.	Adopt resolution ordering the elections called by the special district and school districts be consolidated with the June 3, 2008 Direct Primary Election, as recommended by the County Clerk
21.	Adopt resolutions accepting and appropriating unanticipated revenue in the amounts of $125,346 and $41,001 from the State Victim Compensation - Victim Compensation and Government Claims Board, and State Other - California Witness Relocation Program, respectively; and take related actions, as recommended by the District Attorney
22.	Approve and authorize the District Attorney to submit a grant application in the amount of $199,927 to the Governor's Office of Emergency Services and to sign a Certification of Assurance of Compliance for the Fiscal Year 2008/2009 Victim Witness Assistance Program, as recommended by the District Attorney
23.	Accept report on Local Agency Formation Commission (LAFCO) fire service delivery, and direct staff to transmit comments to LAFCO on behalf of County Service Area 4 and 48 regarding further study and/or pursuit of reorganization options for fire service delivery within Santa Cruz County, as recommended by the Director of General Services and Fire Chief

GENERAL GOVERNMENT

24.	Adopt resolution accepting and appropriating $142,600 from SunTrust Bank for a change order to the Energy Efficiencies Project and approve change order number 1 to the agreement with Aircon Energy, Inc., as recommended by the Director of General Services
25.	Approve plans and specifications (on file with the Clerk of the Board) for the Sheriff Investigation Interview Rooms at 701 Ocean Street; direct the General Services Department to advertise for bids; and set the bid opening for May 6, 2008, at 3:00 p.m., as recommended by the Director of General Services
26.	Approve reappointment of Pola Espinoza to the First 5 Commission for a term to expire April 1, 2009, as recommended by Supervisor Campos
27.	Adopt resolution supporting the retention of the Aromas Post Office, and direct the Chairperson to write to the United States Postal Service to convey the Board's position in this matter, as recommended by Supervisor Campos
28.	Approve appointment of Tom Hearn to the Emergency Management Council for a term to expire April 1, 2011, as recommended by Supervisor Coonerty
29.	Accept nomination of Martina O' Sullivan for appointment to the Santa Cruz-Monterey Managed Medical Care Commission, as an at-large representative of hospitals, for a term to expire April 1, 2011, with final appointment to be considered on April 15, 2008, as recommended by Supervisor Pirie
30.	Accept notification of an at-large vacancy on the Building and Fire Code Appeals Board, for a representative with experience in construction, with nominations for appointment to be received on April 22, 2008, and final appointment to be considered on April 29, 2008, as recommended by Chairperson Pirie

LAND USE AND PUBLIC PROJECTS

31.	Adopt resolution authorizing vacation of the County's interest in an unused portion of Ramona Drive between Vista Terrace and Creek Drive (now named Quigg Way), north of the town of Boulder Creek off of Highway 9, as recommended by the Planning Director
32.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0106, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the south side of Chase Mill Road (121 Chase Mill Road), approximately 500 feet south from the intersection with Waterman Gap Loop, as recommended by the Planning Director
33.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0321, a proposal to rezone a parcel from Commercial Agricultural (CA) to Timber Production (TP) on property located three miles northeast of Aromas, approximately 1.5 miles north of Highway 129 (across the river from Granite Rock Quarry), as recommended by the Planning Director
34.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0360, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located at the end of a private road extending .2 miles from the intersection with Fern Flat Road at 5888 Fern Flat Road, and approximately .3 miles south of the intersection of Fern Flat Road and Aptos View Road, as recommended by the Planning Director
35.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0366, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the west side of Deer Creek Heights Road at approximately .25 miles from the intersection of Deer Creek Road and Deer Creek Heights Road, as recommended by the Planning Director
36.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0408, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the east side of Kings Creek Road approximately 1.8 miles north of the intersection with Highway 9 (17660 Kings Creek Road), as recommended by the Planning Director
37.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0409, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the north side of Bloom Grade, approximately 1/2 mile northwest of the intersection with West Hilton, as recommended by the Planning Director
38.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0417, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the west side of Hopkins Gulch Road, approximately 0.3 miles north of the intersection with Bear Creek Road, as recommended by the Planning Director
39.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0423, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the east side of Soquel San Jose Road, approximately 8.5 miles north from Soquel Drive, as recommended by the Planning Director
40.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0428, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the east side of Glenwood Drive, approximately 350 feet north of the intersection with Creek Drive (24650 Glenwood Drive), as recommended by the Planning Director
41.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0436, a proposal to rezone property from Special Use (SU) to Timber Production (TP) on property located on the east side of Old Ranch Road (17260 Old Ranch Road) approximately two miles south from Hutchinson Road, as recommended by the Planning Director
42.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0461, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on the south end of Allred Lane, approximately 3000 feet east of the intersection with Soquel San Jose Road, as recommended by the Planning Director
43.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0462, a proposal to rezone 2 parcels from Agricultural Open Space (A-O) to Timber Production (TP) on property located on the south side of Rider Road, approximately 1500 feet west of the intersection with Eureka Canyon Road, as recommended by the Planning Director
44.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0465, a proposal to rezone 2 parcels from Special Use (SU) to Timber Production (TP) on property located on the north side of Bloom Grade Road, approximately 830 feet from the intersection with Pond View Drive (1440 Bloom Grade Road), as recommended by the Planning Director
45.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0466, a proposal to rezone 3 parcels from Residential Agricultural (RA) to Timber Production (TP) on property located on the west side of Whalebone Gulch Road, approximately 0.5 miles northwest of the intersection with Bear Creek Road, as recommended by the Planning Director
46.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0467, a proposal to rezone 5 parcels from Special Use (SU) to Timber Production (TP) on property located on the west side of Whalebone Gulch Road, approximately 0.5 miles northwest of the intersection with Bear Creek Road, as recommended by the Planning Director
47.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0473, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the west side of Tucker Road, approximately 0.5 miles from Sugarloaf Road, as recommended by the Planning Director
48.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0475, a proposal to rezone 2 parcels from Special Use (SU) and Residential Agriculture (RA) to Timber Production (TP) on property located on the east side of Eureka Canyon Road, approximately 1 mile north of the intersection with Rider Road, as recommended by the Planning Director
49.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0480, a proposal to rezone 3 parcels from Special Use (SU) to Timber Production (TP) on property located on the east side of Highway 9, approximately .25 miles south of the intersection with Quigg Way, as recommended by the Planning Director
50.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0481, a proposal to rezone 3 parcels from Agriculture(A) to Timber Production (TP) on property located on the east side of Happy Valley Road, approximately .75 miles northeast of the intersection with Branciforte Drive, as recommended by the Planning Director
51.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0482, a proposal to rezone 2 parcels from Special Use(SU) to Timber Production (TP) on property located on the east side of Highway 9, approximately 600 feet north of the intersection with Sylvan Way, as recommended by the Planning Director
52.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0483, a proposal to rezone a parcel from Special Use(SU) to Timber Production (TP) on property located at the intersection of Whitehouse Creek Road and Daffodil Lane, approximately 3.5 miles east of the intersection with Highway 1, as recommended by the Planning Director
53.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0493, a proposal to rezone a parcel from Agriculture (A) to Timber Production (TP) on property located at the end of an unnamed right-of-way that intersects Branciforte Road on the east side, approximately 502 feet north of the intersection of Branciforte with Bernita Road, as recommended by the Planning Director
54.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0495, a proposal to rezone a parcel from Residential Agriculture (RA) to Timber Production (TP) on property located on the northwest side of Two Bar Road, approximately 0.5 miles northeast of the intersection with Bar King Road, as recommended by the Planning Director
55.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0496, a proposal to rezone a parcel from Residential Agriculture (RA-O) and Special Use (SU) to Timber Production (TP-O) on property located on the east side of Fern Flat Road, approximately 3.5 miles northeast of the intersection with Trout Gulch Road, as recommended by the Planning Director
56.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0498, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located at the end of Whalebone Gulch Road, approximately 0.5 miles northwest of the intersection with Bear Creek Road, as recommended by the Planning Director
57.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0500, a proposal to rezone a parcel from Residential Agriculture (RA) to Timber Production (TP) on property located on the southeast side of the intersection of Porter Gulch Road and Oak Ridge Road, as recommended by the Planning Director
58.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0501, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the south side of Doeg Road, approximately 0.25 miles west from Hopkins Gulch Road, as recommended by the Planning Director
59.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0505, a proposal to rezone a parcel from Special Use (SU) to Timber Production (TP) on property located on the west side of Vine Hill Road, approximately 400 feet from the intersection with Highway 17, as recommended by the Planning Director
60.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0506, a proposal to rezone two parcels from Special Use (SU) and Residential Agriculture (RA) to Timber Production (TP) on property located on the south and southwest sides of Whalebone Gulch Road (121 Whalebone Gulch Road and no situs), running northwest of the intersection with Bear Creek Road, approximately 2/3 of a mile northeast of the intersection with Bear Creek Road, as recommended by the Planning Director
61.	Schedule public hearing on the afternoon agenda of April 29, 2008 at 1:30 p.m. to consider Application 07-0508, a proposal to rezone a parcel from Special Use (SU) and Residential Agriculture (RA) to Timber Production (TP) on property located on the south side of Eureka Canyon Road, at the intersection with Buzzard Lagoon Road, as recommended by the Planning Director
62.	Accept low bid from Conley General Engineering in the amount of $49,000 for the Hutchinson Road, County Service Area 13, North Bridge Project; authorize award of contract and take related action, as recommended by the Director of Public Works
63.	Accept low bid from Mc Guire and Hester in the amount of $364,357 for the Glenwood Drive Storm Damage Repair Project; authorize award of contract and take related action, as recommended by the Director of Public Works
64.	Adopt resolution in support of the "Felton Remembers Parade" for May 24, 2008, and take related action, as recommended by the Director of Public Works
65.	Approve amendment to agreement with Stantec Consulting, Inc. for design engineering services for one additional Federal Emergency Management Agency project on Highland Way by increasing the compensation $48,750 for a not-to-exceed amount of $148,750; approve the revised 2007/08 schedule of billing for the original scope of services and take related actions, as recommended by the Director of Public Works
66.	Approve permit conditions for the Santa Cruz Mountains Challenge 2008 Bike Ride Event on July 26, 2008 and direct the Public Works Department to issue the ride permit upon receipt of the $100 processing fee, as recommended by the Director of Public Works
67.	Approve the road closure for the Boulder Creek Parade; adopt resolution requesting the California Department of Transportation allow the parade to be held; and direct the Public Works Department to issue the parade permit upon receipt of the $100.00 processing fee, as recommended by the Director of Public Works
68.	Approve the road closures for the Thirty-Sixth Annual Wharf-to-Wharf Race for July 27, 2008, and direct the Public Works Department to issue the race permit upon receipt of the $100 processing fee, as recommended by the Director of Public Works
69.	Approve road closures and permit for the May 3, 2008 Davenport Cinco De Mayo celebration, and take related action, as recommended by the Director of Public Works
70.	Authorize a contribution of $1,600 from Public Works and $200 from Environmental Health (Zone 4) for the purpose of supporting the Earth Day 2008 event, as recommended by the Directors of Public Works and the Health Services Agency

REDEVELOPMENT AGENCY

71.	AS THE BOARD OF DIRECTORS OF THE SANTA CRUZ COUNTY REDEVELOPMENT AGENCY, approve amendment to a contract with The Landscape Company for landscape maintenance services, increasing the contract to a total not-to-exceed amount of $30,000, and take related actions, as recommended by the Redevelopment Agency Administrator
72.	AS THE BOARD OF DIRECTORS OF THE SANTA CRUZ COUNTY REDEVELOPMENT AGENCY, approve $300,000 increase in appropriations for the First Time Homebuyer Program, and approve minor Program modifications, as recommended by the Planning Director

ADDENDA

72.1	Approve appointment of Dave Hood to the La Selva Beach Recreation District Board of Directors for a term to expire November 4, 2008, as recommended by Supervisor Pirie

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******CLOSED SESSION AGENDA******

EXECUTIVE SESSION - BOARD OF SUPERVISORS AND REDEVELOPMENT AGENCY

73.

SCHEDULE A CLOSED PERSONNEL AND LITIGATION SESSION TO BE HELD AT THE CONCLUSION OF THE BOARD'S CONSENT OR REGULAR AGENDA, OR AT ANY OTHER TIME DURING THE COURSE OF THE MEETING ANNOUNCED BY THE CHAIRPERSON OF THE BOARD CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION County of Santa Cruz, et al. v. Michael O. Leavitt, U.S. District Court, Northern District of California, case number C07-2888-MJJ REPORT OF COUNTY COUNSEL - will be given at the conclusion of the closed session on any reportable action(s) taken in the closed session.

*****REGULAR AGENDA*****

74.	Public hearing for special consideration of the Planning Department's decision regarding Application 06-0438, an application for a Lot Legality Status Determination and a request that four Unconditional Certificates of Compliance be issued for Assessor's Parcel Numbers 046-261-24, 046-261-25, 046-261-26 and 046-261-27 for a five acre property located on Seaview Terrace off San Andreas Road a. Letter of the Planning Director, dated March 21, 2008, requesting a continuance to April 29, 2008 b. Letter of Charlene B. Atack, dated March 12, 2008, requesting a continuance to April 29, 2008 c. Letter of Supervisor Pirie, dated March 12, 2008
75.	Consider final adoption of ordinance repealing and re-enacting Chapter 5.46 of the Santa Cruz County Code regarding Environmentally Acceptable Packaging Materials a. Letter of the Director of Public Works, dated March 26, 2008 b. Attachment 1, strike-out version of Section 5.46.060 (b) of ordinance c. Clean version of ordinance d. California Environmental Quality Act Notice of Exemption e. Promotional plan for Styrofoam ban f. Related correspondence Regarding public hearing items: If any person challenges an action taken on the foregoing matter(s) in court, they may be limited to raising only those issues raised at the public hearing described in this notice or in written correspondence delivered to the Board of Supervisors at or prior to the public hearing. The time limit for seeking judicial review of any decision approving or denying an application for a permit, license or other entitlement, or revoking a permit, license or other entitlement is governed by Code of Civil Procedure Section 1094.6 and is no later than the 90th day following the date on which the decision is made (unless a shorter time limit is specified for the type of action by State or Federal law, in which case the shorter time limit shall apply).
76.	Consider presentation by the Santa Cruz Consolidated Emergency Communications Center (SCCECC) General Manager Michael Mc Dougall on the Federal Communications Commission (FCC) Narrow-banding Mandate a. Letter of the Director of General Services, dated March 13, 2008 b. Letter of Michael Mc Dougall, dated February 22, 2008
77.	Continued public hearing to consider application number 05-0407, a proposal to grade 1,800 cubic yards of cut and 2,300 cubic yards of fill for a single family dwelling, detached shop, water tank, and driveway on a 141 acre property in the Cabrillo College Area, Assessor's Parcel Numbers 040-081-06, 040-081-07, and 040-081-09 (continued from March 11, 2008 - item 39) a. Letter of the Planning Director, dated March 25, 2008 b. Letter of Supervisor Pirie, dated March 25, 2008 c. Riparian Exception Findings d. Findings for Approval e. Conditions of Approval f. Project Plans g. Negative declaration with mitigations and initial study (CEQA determination) h. Planning Commission staff report dated January 23, 2008 i. Late correspondence to the Planning Commission j. Summary focus of discussion from the January 23, 2008 Planning Commission Hearing and Minutes Regarding public hearing items: If any person challenges an action taken on the foregoing matter(s) in court, they may be limited to raising only those issues raised at the public hearing described in this notice or in written correspondence delivered to the Board of Supervisors at or prior to the public hearing. The time limit for seeking judicial review of any decision approving or denying an application for a permit, license or other entitlement, or revoking a permit, license or other entitlement is governed by Code of Civil Procedure Section 1094.6 and is no later than the 90th day following the date on which the decision is made (unless a shorter time limit is specified for the type of action by State or Federal law, in which case the shorter time limit shall apply).
78.	AS THE BOARD OF DIRECTORS OF THE SANTA CRUZ COUNTY REDEVELOPMENT AGENCY, consider approval of an allocation of $10,000 in Redevelopment funds for the Day Labor Center planning study contingent on the remaining funding being provided from other sources and authorize the County Administrative Officer to sign a contract with Community Action Board to carry out the study as proposed and other take related actions a. Letter of Directors Campos and Coonerty, dated March 19, 2008 b. Related correspondence
79.	Consider appointment of Julia Hill to the Board of Law Library Trustees, for a term to expire December 31, 2008 a. Letter of Supervisor Beautz, dated March 6, 2008 b. Application (on file with Clerk)
80.	Consider reappointment of Cecilia Espinola, Rama Khalsa, and Michael C. Watkins to the First 5 Commission, as at-large representatives pursuant to Santa Cruz County Code Section 2.45.040 a. Letter of Chairperson Pirie, dated March 13, 2008
81.	Consider reappointment of various persons to the Long Term Care Interagency Commission, as at-large representatives in the categories indicated, for terms to expire April 1, 2012 a. Letter of Chairperson Pirie, dated March 13, 2008
999.	WRITTEN CORRESPONDENCE LISTING: The Written Correspondence Listing is established to act as a report of materials received by the Board as a whole but may also include items requested for inclusion by individual Supervisors. Upon completion of any actions deemed necessary (i.e. acknowledgment, referral, etc.), these items are included in the Written Correspondence Listing under the appropriate heading. While these items are not part of the official record of meetings of the Board of Supervisors, they will be maintained by the Clerk of the Board for a period of two years, after which time they may be destroyed after the County's Historic Resources Commission has been provided an opportunity for review.