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Santa Cruz County
Board of Supervisors Agenda
Governmental Center Building
701 Ocean Street, Room 525, Santa Cruz, CA
January 28, 2014

9:00
  • Roll Call
  • Consent Agenda
  • Oral Communications
  • Scheduled and Regular Departmental Items
 12:00
  • Lunch
10:30
  • Recess
 1:30
  • Scheduled and Regular Departmental Items
10:45
  • Scheduled and Regular Departmental Items
 3:15
  • Recess

  1. Roll Call

  2. Moment of Silence and Pledge of Allegiance

  3. Consideration of Late Additions to the Agenda; additions and deletions to Consent and Regular Agendas

  4. Action on the Consent Agenda

  5. ORAL COMMUNICATIONS - Any person may address the Board during its Oral Communications period. Presentations must not exceed three (3) minutes in length, and individuals may speak only once during Oral Communications. All Oral Communications must be directed to an item not listed on today's Consent or Regular Agenda, and must be within the jurisdiction of the Board. Board members will not take actions or respond immediately to any Oral Communications presented, but may choose to follow up at a later time, either individually, or on a subsequent Board of Supervisor's Agenda. Oral Communications will normally be received by the Board for a period not to exceed thirty (30) minutes. If, at the end of this period, additional persons wish to address the Board under Oral Communications, the Oral Communications period may be continued to the last item on the Regular Agenda.

TRANSLATION SERVICES/SERVICIOS DE TRADUCCION
Spanish language translation is available on an as needed basis. Please make advance arrangements with the Clerk of the Board, in Room 500, or by telephone at (831) 454-2323.

Las sesiones de la Mesa Directiva de los Supervisores del Condado pueden ser traducidas del inglés al español y del español al inglés. Por favor haga arreglos anticipadamente con la Secretaria de la Mesa Directiva de los Supervisores en el cuarto número 500, o por teléfono al número (831) 454-2323.

ACCOMMODATIONS FOR PERSONS WITH DISABILITIES
If you are a person with a disability and wish to attend the meeting and you require special assistance in order to participate, please contact the Clerk of the Board at (831) 454-2323 (TDD number (831) 454-2123) at least 72 hours in advance of the meeting in order to make arrangements. Persons with disabilities may request a copy of the agenda in an alternative format. As a courtesy to those affected, please attend the meeting smoke and scent free. Note: The Board of Supervisors meetings are broadcast live on Comcast Cable Services, Channel 26. Agenda documents may be reviewed at the Office of the Clerk of the Board, Room 500, Governmental Center, and at the Santa Cruz Main Library.

******CONSENT AGENDA******

 

GENERAL GOVERNMENT

6.   Accept claims as approved by the Auditor-Controller (on file with the Clerk of the Board)

7.   Approve minutes of January 14, 2014, as recommended by the Clerk of the Board

8.   Item deleted

9.   Approve the reading by Title of all ordinances considered for adoption that may appear on this agenda and further waive a detailed reading of said ordinances, as recommended by County Counsel

10.   Reject the Claim of Marc Theeuwes, Claim No. 314-045, as insufficiently filed, and refer to County Counsel

11.   Reject the Application to file late claim of Arlene R. Uribe, Claim No. 314-047, and refer to County Counsel

12.   Reject the claim of Marta Calderon, Claim No. 314-049, as insufficiently filed, and refer to County Counsel

13.   Accept and file the Comprehensive Annual Financial Report of the County of Santa Cruz for the fiscal year ended June 30, 2013 (on file with the Clerk of the Board), as recommended by the Auditor-Controller

14.   Approve the distribution of the Request for Proposal for external audit services, as recommended by the Auditor-Controller

15.   Adopt resolution establishing the Santa Cruz County Public Financing Authority regular meeting schedule, as recommended by the County Administrative Officer

16.   Approve the County's 2014 legislative program and take related actions, as recommended by the County Administrative Officer

17.   Accept report on Santa Cruz County Fire Department's improved rating from the Insurance Services Office, Inc., for County Service Area 4-Pajaro Dunes, as recommended by the Director of General Services

18.   Adopt resolution authorizing a grant application to the California Energy Commission for an exterior lighting retrofit project and authorize the General Services Director to execute all necessary documents associated with the grant, as recommended by the Director of General Services

19.   Adopt resolution authorizing a grant application to the California Energy Commission for electric vehicle charging infrastructure improvements project and authorize the General Services Director to execute all necessary documents associated with the grant; direct staff to return with a status report and recommendations after the grant has been considered by the State, as recommended by the Director of General Services

20.   Approve contract with Simpler Systems, Inc. in the amount of $136,325 for property tax reporting system; approve request for transfer of budget appropriations as outlined and take related actions, as recommended by the Director of Information Services

21.   Adopt resolution regarding the 2014 Medical Plan Contributions for the Physicians Association as required by the Public Employees Medical and Hospital Care Act, as recommended by the Director of Personnel

22.   Adopt resolutions amending classification and salary resolutions 279-75 and 279-76 and implementing various personnel actions, as recommended by the Director of Personnel

23.   Approve purchase of a Mini-CrimeScope Forensic Source System in the amount of $11,500 and approve transfer of funds for the purchase, as recommended by the Sheriff-Coroner

24.   Approve purchase of replacement dog for the Sheriff's Service Dog Program in the amount of $15,000; adopt resolution accepting and approving unanticipated revenue in the amount of $12,000 from Drug Abuse Resistance Education Funds; and approve transfer of funds in the amount of $3,000 to complete the purchase, as recommended by the Sheriff-Coroner

25.   Defer report related to patrol staffing and an update on narcotic enforcement efforts to February 25, 2014, as recommended by the Sheriff-Coroner

26.   Accept and file the Treasurer's monthly Investment Transaction Report for the period ending December 31, 2013, as recommended by the Treasurer-Tax Collector

27.   Direct the County Administrative Officer to consult with the Human Services Department and provide a report to the Board during 2014-2015 budget hearings on the possibility of providing additional staff hours to support the provision of services at the Watsonville Veterans Services Office two days a week, as recommended by Supervisor Caput

28.   Approve appointment of Melanie Martinez to the Women's Commission for a term to expire April 1, 2015, as recommended by Supervisor Caput

29.   Approve correction to the term expiration associated with the County's at-large representative on the Board of Directors of the Community Action Board to reflect a term to expire January 5, 2015, as recommended by Supervisor Coonerty

30.   Adopt resolution supporting the passage of Assembly Bill 1504, which would ban the sale, gift, or furnishing of cigarettes in California that come with single-use plastic filters, and take related action, as recommended by Supervisor Leopold

31.   Accept and file the Mobile and Manufactured Home Commission report for calendar years 2012 and 2013, and take related action, as recommended by Chairperson Friend

32.   Accept and file the Seniors Commission report for calendar years 2012 and 2013, and take related action, as recommended by Chairperson Friend

33.   Accept notification of vacancy on the Board of Directors of the Community Action Board, for an alternate to the County's at-large representative, with nominations for appointment to be received on February 11, 2014, and final appointment to be received on February 25, 2014, as recommended by Chairperson Friend

34.   Accept notification of vacancy on the Childcare Planning Council, for a representative of Category 4 (community representative) with nominations for appointment to be received on February 11, 2014, and final appointment to be received on February 25, 2014, as recommended by Chairperson Friend

35.   Approve the appointment of members of the Board of Supervisors to various agencies, committees, and commissions for calendar year 2014, and take related action, as recommended by Chairperson Friend

 

HEALTH AND SOCIAL SERVICES

36.   Accept and file the County Water Resources Status Report and direct the Water Resources Division Director to provide a follow up annual report on County water management activities in January 2015 and endorse the County's participation in the San Lorenzo River Alliance to revitalize the health of the San Lorenzo River, as recommended by the Director of Health Services

37.   Approve amendment to agreement with the Volunteer Center of Santa Cruz County increasing the total contract amount by $40,000 to $1,425,949 for provision of California Work Opportunity and Responsibility to Kids program funded counseling services; approve request to transfer funds in the amount of $40,000 within the 2013-2014 Mental Health budget, and take related action, as recommended by the Director of Health Services

38.   Approve amendment to agreement with OptumInsight Inc., recognizing the change of their business name, and take related actions, as recommended by the Director of Health Services

39.   Approve amendment to agreements with Milhous Children's Services, increasing the amount by $9,020.55 for a not-to-exceed total of $52,020.55; and with St. Vincent School for Boys, increasing the amount by $2,725.11 for a not-to-exceed amount of $32, 725.11 and take related actions, as recommended by the Director of Health Services

40.   Defer consideration of the Los Altos Rod and Gun Club quarterly environmental status report until May 6, 2014, in order to allow Environmental Health Services staff time to evaluate the results of first quarter 2014 storm water activities and to complete a formal response to comments received on the Health Risk Assessment, as recommended by the Director of Health Services

41.   Defer approval of Encompass Community Services PAPAS Program and Women's Crisis Support-Defensa de Mujeres Community Programs contract amendment to February 25, 2014, as recommended by the Director of Human Services

 

LAND USE AND PUBLIC PROJECTS

42.   Accept and file the 2013 Live Oak Parking Program (LOPP) Report; direct staff to initiate the 2014 LOPP, adopt resolutions establishing the designated parking zone, period of restricted parking and fees for the 2014 LOPP, as recommended by the Director of Public Works

43.   Accept and file report on Transportation Improvement Area (TIA) fees and direct staff to report back with a detailed scope of work and cost estimate for the Comprehensive TIA Fee Update on or before March 18, 2014, as recommended by the Director of Public Works

44.   Accept and file report regarding funds to support County parks and recreation programs; approve transfer of funds in the amount of $30,000; approve independent contractor agreement with TBWB Strategies for public education and outreach services in the not-to-exceed amount of $30,000; direct Public Works to return on or before February 25, 2014 with recommendations necessary to place a parks measure on the June 3, 2014 ballot and take related action, as recommended by the Director of Public Works

45.   Accept the improvement and approve the final cost of $203,605.24 for the 2013 County Service Area Resurfacing project and take related action, as recommended by the Director of Public Works

46.   Accept the improvement and approve the final cost of $82,835 for the Methacrylate Bridge Deck Seal project and take related action, as recommended by the Director of Public Works

47.   Accept the improvement and approve the final cost of $343,026 for the Polyester Concrete Bridge Overlay Federal Project and take related action, as recommended by the Director of Public Works

48.   Adopt resolution of intention to initiate amendment of the sphere of influence and annexation of a certain area of the unincorporated territory in Santa Cruz into County Service Area No. 15, Huckleberry Woods, and take related action, as recommended by the Director of Public Works

49.   Approve application and adopt resolution authorizing submittal of grant application to the State of California Habitat Conservation Grants Program for the riparian restoration of the Quail Hollow Brook at Quail Hollow Ranch County Park, as recommended by the Director of Public Works

50.   Approve permit for the 2014 Organs R Us Relay running event subject to conditions on event permit and take related action, as recommended by the Director of Public Works

51.   Approve permit for the 2014 Pleasure Point Business Association Street Fair Event on June 21, 2014, and take related action, as recommended by the Director of Public Works

52.   Approve plans and specifications (on file with the Clerk of the Board) and engineer's estimate for the Valencia School Road Storm Damage Repair Project and authorize calling for bids; set the bid opening on February 20, 2014 at 2:15 p.m. in the Public Works conference room; direct Public Works to return on or before March 11, 2014 with a recommendation for award of contract and take related action, as recommended by the Director of Public Works

53.   Approve road closures for the 2014 Surfer's Path Marathon and Capitola Half Marathon on Sunday, May 18, 2014 and take related action, as recommended by the Director of Public Works

54.   Designate Agri-Culture as a lead organization responsible for the 2014 Santa Cruz County display for the State and County fairs and take related actions, as recommended by the Director of Public Works

55.   AS THE BOARD OF DIRECTORS OF THE DAVENPORT COUNTY SANITATION DISTRICT, accept and file report on potential funding for replacement of Davenport County Sanitation District pipes, as recommended by the District Engineer

 

ADDENDA

55.1   Approve amendment of the third year Work Plan under an existing contract with the Housing Authority of Santa Cruz County, to add a review of the County's affordable housing program and regulations by sub-consultants Keyser Marsten Associates and Goldfarb and Lipman, and authorize the Planning Director to carry out the actions necessary to complete the work effort, and take related action, as recommended by the Planning Director

 

REDEVELOPMENT SUCCESSOR AGENCY

56.   As the Board of Supervisors for the Santa Cruz County Redevelopment Successor Agency, accept and file the Basic Financial Statements (on file with the Clerk of the Board) of the Santa Cruz County Redevelopment Successor Agency for the period ended June 30, 2013, as recommended by the County Administrative Officer

*****REGULAR AGENDA*****

57.   Continued public hearing to consider amendments to General Plan/Local Coastal Program Policy 2.16.7 and Chapter 13.10 of the Santa Cruz County Code to modify standards for hotels and motels in commercial districts. Chapter 13.10 is a coastal implementing ordinance (continued from November 5, 2013 - item 35)
a. Letter of the Planning Director, dated January 10, 2014
b. Proposed resolution
c. General Plan/Local Coastal Program amendment (clean and strike-through versions)
d. Proposed ordinance (clean and strike-through versions)
e. Graph
f. Planning Commission resolution
g. Planning Commission letter from meeting of December 11, 2013
h. Board letter from meeting of November 5, 2013
i. Letters of Wittwer & Parkin
j. Letter of Wittwer/Parking dated January 23, 2014
58.   Continued public hearing to consider ordinance amending Section 13.10.324, Section 13.10.581 and Section 13.11.072 and adding Section 13.10.587 to the Santa Cruz County Code, to provide for administrative approval, with public notice, of sign exceptions (continued from November 5, 2013 - item 36)
a. Letter of the Planning Director, dated January 10, 2014
b. Proposed resolution
c. Proposed ordinance (clean and strike-through versions)
d. Notice of Exemption
e. Planning Commission resolution
f. Board letter from November 5, 2013
g. Board letter form October 1, 2013
h. Letters of Wittwer and Parkin
i. Map
j. Letter of Wittwer/Parkin dated January 23, 2014

Regarding public hearing items: If any person challenges an action taken on the foregoing matter(s) in court, they may be limited to raising only those issues raised at the public hearing described in this notice or in written correspondence delivered to the Board of Supervisors at or prior to the public hearing.

The time limit for seeking judicial review of any decision approving or denying an application for a permit, license or other entitlement, or revoking a permit, license or other entitlement is governed by Code of Civil Procedure Section 1094.6 and is no later than the 90th day following the date on which the decision is made (unless a shorter time limit is specified for the type of action by State or Federal law, in which case the shorter time limit shall apply).

59.   Consider update on implementation of broadband recommendations, including conduit specifications for future construction projects in the County of Santa Cruz, a Master Lease Agreement allowing the installation of telecommunications equipment on County assets, and approval in concept of an ordinance adding Chapter 12.25 to the Santa Cruz County Code regarding the installation and upgrades of telecommunications infrastructure in or adjacent to County rights of way
a. Letter of the County Administrative Officer, dated January 15, 2014
b. Update on broadband recommendations
c. Draft conduit specifications
d. Draft master lease agreement
e. Proposed ordinance
60.   Consider approval in concept of an ordinance amending the Santa Cruz County Code regarding exclusion of the Medical Director/Health Officer and Chief Deputy County Counsel from the Civil Service Program
a. Letter of the Personnel Director, with attachments, dated January 15, 2014
b. Proposed ordinance (clean and strike-through versions)
61.   Consider actuarial study for reduction to Other Post Employment Benefits for the Physician's Representation Unit
a. Letter of the Director of Personnel, with attachments, dated January 6, 2014
62.   10:00 A.M. SCHEDULED ITEM

Consider the report on the Public Safety Task Force and taking related actions

a. Letter of the County Administative Officer
b. County response
c. City of Santa Cruz Public Safety Task Force Report (on file with the Clerk of the Board)
d. City Council Action Minutes from Study Session of December 3, 2013 (on file with the Clerk of the Board)
62.1   Consider approval of an agreement with United Way of Santa Cruz County, for an amount not-to-exceed $32,000, to complete a coordinated long range strategic plan to address homelessness in Santa Cruz County
a. Letter of the Director of Human Services, dated January 13, 2014
b. ADM29 Request for Approval of Agreement
c. Independent Contractor Agreement
63.   10:45 A.M. SCHEDULED ITEM

The Board of Supervisors shall recess in order to permit the Board of Directors of the County of Santa Cruz Flood Control and Water Conservation District, Zone 7 to convene and carry out a regularly scheduled meeting (agendas are located on the table at the front of the Board Chambers)

a. Zone 7 Agenda of January 28, 2014
b. 1: Oral Communications Sign-In Sheet of January 28, 2014
c. 1.1: Minutes of October 29 and December 17, 2013
d. 1.2: Letter of the District Engineer dted January 15, 2014 RE: Pajaro River Bench Excavation Project Phase 2
e. 1.3: Letter of the District Engineer dated January 21, 2014 RE: Pajaro River Habitat Restoration Services Award of Contract
f. 1.4 Letter of the District Engineer dated January 15, 2014 RE: Election of Board of Directors, Zone 7 Chairperson and Vice Chairperson for 2014
g. 1.5: Letter of the District Engineer dated January 15, 2014 RE: Pajaro River Bench Excavation Project Video Presentation
64.   Consider proposed language which would provide regulation regarding cultivation of marijuana in the Second District
a. Letter of Supervisor Friend, dated January 22, 2014
b. Proposed language
65.   1:30 P.M. SCHEDULED ITEM

Consider approval in concept of an ordinance relating to the cultivation of medical marijuana and making CEQA determinations

a. Letter of County Counsel
b. Proposed ordinance
999.   WRITTEN CORRESPONDENCE LISTING: The Written Correspondence Listing is established to act as a report of materials received by the Board as a whole but may also include items requested for inclusion by individual Supervisors. Upon completion of any actions deemed necessary (i.e. acknowledgment, referral, etc.), these items are included in the Written Correspondence Listing under the appropriate heading. While these items are not part of the official record of meetings of the Board of Supervisors, they will be maintained by the Clerk of the Board for a period of two years, after which time they may be destroyed after the County's Historic Resources Commission has been provided an opportunity for review.