Santa Cruz County
Board of Supervisors
Budget Hearing Agenda
Governmental Center Building
701 Ocean Street, Room 525, Santa Cruz, CA
June 28, 2012

************** TRANSLATION SERVICES/SERVICIOS DE TRADUCCION **************

Spanish language translation is available on an as needed basis. Please make advance arrangements with the Clerk of the Board, in Room 500, or by telephone at (831) 454-2323.

Las sesiones de la Mesa Directiva de los Supervisores del Condado pueden ser traducidas del inglés al español y del español al inglés. Por favor haga arreglos anticipadamente con la Secretaria de la Mesa Directiva de los Supervisores en el cuarto número 500, o por teléfono al número (831) 454-2323.

UNIFIED FEE SCHEDULE

1.	Public hearing on the Unified Fee Schedule a. Minute Order of June 28, 2012, Item No. 001

2.	Continued public hearing on the Unified Fee Schedule a. Letter of the County Administrative Officer, dated b. Resolution c. Unified Fee Schedule

CONTINUING AGREEMENTS LIST

3.

Authorize County Department Heads to negotiate and execute the agreements listed in the Continuing Agreements List; authorize County Department Heads and/or Board Chairperson to sign the continuing grant applications and revenue agreements contained in the 2012-2013 continuing agreements list; and authorize the Auditor-Controller to adjust the continuing agreements list for changes in appropriations made by the Board during Budget Hearings and to correct any errors other than amounts.

DEBT SERVICES

4.	Approve Index Codes 131215, 131217, 131235, as recommended by the County Administrative Officer a. CAO Budget b. Line Item Detail

GENERAL COUNTY REVENUES

5.	Approve Index Code 131220, as recommended by the County Administrative Officer, including items contained in the Line Item Detail a. CAO recommended budget b. Line Item Detail-Volume II

LAST DAY REPORTS

6.

Approve augmentation for Community Programs as listed on pages LD11-2 through LD11-14, as recommended by the County Administrative Officer a. Letter of the County Administrative Officer dated June 22, 2012 b. Financial document page LD11-2 Community Programs c. Financial document page LD11-4 Probation d. Financial document page LD11-6 Cultural Resources e. financial document page LD11-8 Public Works and Parks f. Financial document Page LD11-10 County Counsel g. financial document LD11-12 CAO h. financial document page LD11-14 HSD i. Minute Order of June 28, 2012, Item No. 006

7.	Approve financial document as listed on page LD13-1 for the County Counsel, Index Code 242000 a. Financial document

8.

Approve the financial supplement as listed on page LD19-2 increasing the Grand Jury budget to cover the cost of the contract with Harvey M. Rose Associates, LLC, in the amount of $88,630, as recommended by the County Administrative Officer a. Letter of the County Administrative Officer, dated June 26, 2012 b. Financial document c. Superior Court Order d. ADM29 Request for Approval of Agreement Contract No. CT23967 with Harvey M. Rose Associates

9.

Direct the Health Services Agency and the Probation Department to work with the Community Corrections Partnership on providing medical services to the MOST (Maintaining Ongoing Stability Through Treatment) program utilizing AB109 funding and report back with recommendations on August 14, 2012, as recommended by the Director of Health Services and the Chief Probation Officer a. Letter of the Director of Health Services and the Chief Probation Officer, dated June 22, 2012 b. Financial document LD20-2

10.

Adopt resolution amending Salary Resolution No. 279-75 to amend classifications and implement various personnel actions; and authorize the Personnel Director, the Auditor-Controller and the County Administrative Officer to make all necessary administrative actions to effectuate the changes as discussed in the letter of the Personnel Director dated June 20, 2012, as recommended by the Personnel Director a. Letter of the Personnel Director, dated June 20, 2012 b. Resolution

11.

Approve financial document as listed on page LD30-2; approve contract with the Community Action Board of Santa Cruz County in the amount of $177,000; and authorize the Chief Probation Officer to sign agreement, as recommended by the Chief Probation Officer a. Letter of the Chief Probation Officer, dated June 19, 2012 b. Financial document c. ADM29 Request for Approval of Agreement Contract No. CT23965 with Community Action Board

12.

Approve Supplemental financial action that provides a $125,000 reduction in the 2012-2013 appropriations for the main public defender firm; and authorize the County Administrative Officer to sign an agreement with Biggam, Christensen and Minsloff based on the terms set forth in the letter of the County Administrative Officer dated June 26, 2012, as recommended by the County Administrative Officer a. Letter of the County Administrative Officer, dated June 26, 2012 b. Financial Supplement

ERRATA

13.	Approve the Supplemental and the Last Day Errata, as recommended by the County Administrative Officer a. Supplemental budget Errata b. Last Day budget Errata

APPROPRIATION FOR CONTINGENCIES

14.	Approve Index Code 131375, as recommended by the County Administrative Officer, including items contained in the Line Item Detail a. CAO Proposed Budget b. Line Item Detail - Volume II

COUNTY ADMINISTRATIVE OFFICE

15.

CONCLUDING REPORT AND FINANCIAL UPDATE FOR THE 2012-2013 FINAL BUDGET HEARINGS: AS THE BOARD OF SUPERVISORS OF SANTA CRUZ COUNTY, (1) Authorize the Auditor-Controller to re-budget revenues and/or expenditures with the concurrence of the County Administrative Officer; (2) Authorize the Auditor-Controller with the concurrence of the County Administrative Officer to make necessary year end adjustments and adjustments for 2012-13 to internal service fund revenues and appropriations; (3) Authorize the Auditor-Controller and the County Administrative Officer to adjust property tax revenues based on final Assessor's tax roll; (4) Authorize the Auditor-Controller and the County Administrative Officer to re-budget all unexpended balances in the Plant Acquisition Indexes within the Capital Projects Fund (Funds 40-45,49), including interest, to transfer all capital project cash balances and appropriations, to adjust the appropriations of the various Park Dedication budgets for excess available financing by increasing the Land-Other subobject; (5) Authorize the Auditor-Controller and County Administrative Officer to adjust Contingencies, Commitments and Assignments due to increases and decreases in available financing; (6) Authorize the Auditor-Controller, with the concurrence of the County Administrative Officer, to re-budget any encumbered balances at year end and unexpended grant appropriations and revenues including FEMA and ARRA funds as part of the 2012-13 County Budget; (7) Authorize the Auditor-Controller to adjust the continuing contracts list for changes in appropriations made by the Board during budget hearings and to correct any minor errors; (8) Authorize the Auditor-Controller to make necessary transfers from trust funds in accordance with the estimated 2011-12 departmental revenues; (9) Authorize the Auditor-Controller and the Personnel Director to make necessary changes to reconcile position detail to incorporate personnel actions which have been approved since the publication of the Proposed Budget and correct associated position schedules, and to correct any minor errors as required; (10) Authorize the Auditor-Controller and the County Administrative Officer to adjust the debt service budget for the County's 2012-13 Tax and Revenue Anticipation Notes and CERTS debt Service; (11) Authorize the County Administrative Officer to sign any grant documents which have been approved during budget hearings; (12) Authorize the purchase of all fixed assets contained in fixed asset schedules of each department budget approved by your Board during budget hearings as of July 1, 2012; (13) Authorize the County Administrative Officer and Auditor-Controller to make all necessary fiscal year end adjustments to facilitate year end closing and report back on those changes needing to be ratified by Board of Supervisors action; (14) Authorize the Auditor-Controller to make all necessary transfers and reclassifications for Capital Projects as necessary for year-end and report back on those changes needing to e ratified by Board of Supervisors action; (15) Authorize the Auditor-Controller to secure the necessary professional services to perform the arbitrage calculations on various County and Redevelopment Agency bond issues in order to ensure compliance with federal regulations, and increase appropriations where necessary as part of the 2012-13 County Budget; (16) Authorize the County Administrative Officer to realign the public assistance appropriations in the Human Services Department budget as needed throughout the year without increasing total appropriations or Net County Costs; (17) Authorize the County Administrative Officer to increase the District Attorney Victim Compensation and Special Witness program budgeted revenues and expenditures as needed throughout the year without increasing total appropriations or Net County Costs; (18) Authorize the County to adjust the final year end appropriations and revenues in Index 451010 for the Contribution to the State Courts/Maintenance of Effort Growth Split; (19) Authorize the Auditor-Controller to transfer In Lieu funds (21027) to the HOME grant program as a short term bridge loan until reimbursement occurs from the State; (20) Authorize the County Administrative Officer with concurrence from the Auditor-Controller to make the necessary transfers to pay the prior year Utility charges that are due and outstanding for $125,335.08 from Index/Sub-object-333600/4280; (21) Authorize the County Administrative Officer with concurrence from the Auditor-Controller to make the necessary transfers for FY 2012-13 from Contingencies to General Fund - Index 131220/5280 in order to pay for the first installment owed to the City of Scotts Valley in the amount of $725,073; (22) Direct the County Administrative Officer with concurrence from the Auditor-Controller to transfer any available fund balance remaining at the concluding of the fiscal year transfers and adjustments to the Economic Uncertainty Reserve (Commitment) for the purpose of partially addressing risks associated with the Redevelopment pass through calculation and Redevelopment dissolution; (23) Authorize the Auditor-Controller with the County Administrative Officer, to report back with revised resolutions for committed fund balances and a list of assigned fund balances to be ratified by the Board as part of the final Adopted Budget if there are any changes to the fund balance reserves due to the FY 2011-12 year-end closing adjustments in conjunction to the Adopted Budget; and (24) Approved the 2012-13 Proposed Budget with Supplementals and all last day reports and the financial adjustments in the Last Day Financial Update including the adjustments and actions included in Exhibits 1, 2, and 3 and authorize the Auditor-Controller and the County Administrative Officer to make minor adjustments to the amounts in Exhibit 3, including offsets for General Fund Departments and Special Districts as required and final adjustments to County overhead for the Final A-87 Cost Allocation Plan; (25) with the additional correction read into the record: on pages CL18 and CL19, the subobject number 3170 should read 3160 a. Minute Order of June 28, 2012, Item No. 015 b. Concluding Report and Financial Update for the 2012-13 Final Budget Hearings

16.

AS THE BOARD OF SUPERVISORS OF THE SANTA CRUZ COUNTY REDEVELOPMENT SUCCESSOR AGENCY, Authorize, the Auditor-Controller, with the concurrence of the County Administrators Office to make necessary year-end adjustments and adjustments for 2012-13 due to increases and decreases in available financing; and approve the proposed 2012-13 Redevelopment Successor Agency Budget, including Supplemental and Last Day items a. Letter of the County Administrative Officer, dated June 28, 2012