Santa Cruz County
Board of Supervisors
Budget Hearing Agenda
Governmental Center Building
701 Ocean Street, Room 525, Santa Cruz, CA
June 27, 2013

************** TRANSLATION SERVICES/SERVICIOS DE TRADUCCION **************

Spanish language translation is available on an as needed basis. Please make advance arrangements with the Clerk of the Board, in Room 500, or by telephone at (831) 454-2323.

Las sesiones de la Mesa Directiva de los Supervisores del Condado pueden ser traducidas del inglés al español y del español al inglés. Por favor haga arreglos anticipadamente con la Secretaria de la Mesa Directiva de los Supervisores en el cuarto número 500, o por teléfono al número (831) 454-2323.

UNIFIED FEE SCHEDULE

1.

Public Hearing on Unified Fee Schedule a. Letter of County Administrative Office dated June 11, 2013 b. Resolution (copy) c. United Fee Schedule Regarding public hearing items: If any person challenges an action taken on the foregoing matter(s) in court, they may be limited to raising only those issues raised at the public hearing described in this notice or in written correspondence delivered to the Board of Supervisors at or prior to the public hearing. The time limit for seeking judicial review of any decision approving or denying an application for a permit, license or other entitlement, or revoking a permit, license or other entitlement is governed by Code of Civil Procedure Section 1094.6 and is no later than the 90th day following the date on which the decision is made (unless a shorter time limit is specified for the type of action by State or Federal law, in which case the shorter time limit shall apply).

CONTINUING AGREEMENTS LIST

2.

Authorize County Department Heads to negotiate and execute the Agreements listed in the Continuing Agreements List; authorized County Department Heads and/or Board Chairperson to sign the continuing grant applications and revenue agreements contained in the 2013-2014 continuing agreements list; authorize the Auditor-Controller to adjust the continuing agreements list for changes in appropriations made by the Board during Budget Hearings and to correct any errors other than amounts a. Letter of County Administrative Office dated June 5, 2013 b. Continuing Agreements List

DEBT SERVICES

3.	Approve Index Codes 131215, 131217, 131235, including the items contained in the Line Item Detail, as recommended by the County Administrative Officer a. Line Item Detail

GENERAL COUNTY REVENUES

4.	Approve Index Code 131220, including the items contained in the Line Item Detail, as recommended by the County Administrative Officer a. Line Item Detail

LAST DAY REPORTS

5.

Adopt resolution authorizing access to confidential sales and use tax records by Hinderliter de Llamas & Associates for the purposes described on page LD11-1, and the release of the sales and use tax records to the authorized County officials; and (2) direct the Clerk of the Board to take related actions a. Letter of County Administrative Office dated June 21, 2013 b. Resolution (copy)

6.	Approve financial document as listed on pages LD16-1 and LD16-2 for the District Attorney, Index Code 27 a. Financial Document

7.	APPROVED financial supplemental item as listed on pages LD 20-5 through LD 20-8, for the Health Services Agency, Index Code 36 a. Letter of Health Services Agency dated June 17, 2013 b. Financial Supplemental Item

8.

Accept the award of a Covered California Outreach and Education Grant in the amount of $500,000, and directed the Human Services Department to continue negotiations with Covered California to complete the standard agreement for the implementation of the grant program; approve the financial supplement in the amount of $500,000, as listed on pages LD21-5 and LD21-6, for the Human Services Department, Index Code 392100; authorize the Human Services Director to negotiate and enter into sub-grantee agreements with funded regional grant partners, with the approval of County Counsel and the County Administrative Officer, and to take related actions; and direct the Human Services Director to provide an update no later than October 1, 2013, on the implementation of the Human Services Department's tri-county regional Covered California outreach and education grant a. Letter of Human Services Department dated June 14, 2013 b. Financial Supplement

9.

Adopt resolution amending Salary Resolution No. 279-75 to amend classifications and implement various personnel actions as listed on page LD27-3; and authorize the Personnel Director, the Auditor Controller, and the County Administrative Officer to take all necessary administrative actions to effectuate the changes described in the Letter of the Personnel Director, dated May 31, 2013, pages LD27-1 through LD27-4 a. Letter of Personnel Department dated May 31, 2013 (Line Item Detail) b. Resolution (copy)

10.	Approve the financial document as listed on pages LD30-1 and LD30-2 for the Probation Department, Index Codes 574000 and 574100 a. Last Day

11.

Public hearing on the Unified Fee Schedule Amendment; a. Minute Order dated June 27, 2013 b. Resolution (copy) Regarding public hearing items: If any person challenges an action taken on the foregoing matter(s) in court, they may be limited to raising only those issues raised at the public hearing described in this notice or in written correspondence delivered to the Board of Supervisors at or prior to the public hearing. The time limit for seeking judicial review of any decision approving or denying an application for a permit, license or other entitlement, or revoking a permit, license or other entitlement is governed by Code of Civil Procedure Section 1094.6 and is no later than the 90th day following the date on which the decision is made (unless a shorter time limit is specified for the type of action by State or Federal law, in which case the shorter time limit shall apply).

ERRATA

12.	Approve the Supplemental and Last Day Errata, as recommended by the County Administrative Officer a. Supplemental Errata b. Last Day Errata

APPROPRIATION FOR CONTINGENCIES

13.	Approve Index Code 13175, including the items contained in the Line Item Detail, as recommended by the County Administrative Officer a. Line Item Detail

COUNTY ADMINISTRATIVE OFFICE

14.

CONCLUDING REPORT AND FINANCIAL UPDATE FOR THE 2013-2014 FINAL BUDGET HEARINGS: AS THE BOARD OF DIRECTORS OF THE SANTA CRUZ COUNTY REDEVELOPMENT SUCCESSOR AGENCY, authorize the Auditor-Controller, with the concurrence of the County Administrative Office, to make necessary year-end adjustments and adjustments for 2013-2014 due to increases and decreases in available financing; and approve the proposed 2013-2014 Redevelopment Successor Agency Budget, including Supplemental and Last Day items a. Letter of Redevelopment Successor Agency dated June 27, 2013

15.

AS THE BOARD OF SUPERVISORS OF SANTA CRUZ COUNTY, (1) Authorize the Auditor-Controller to re-budget revenues and/or expenditures with the concurrence of the County Administrative Officer; (2) Authorize the Auditor-Controller, with the concurrence of the County Administrative Officer, to make necessary year-end adjustments and adjustments for 2013-2014 to internal service fund revenues and appropriations; (3) Authorize the Auditor-Controller and the County Administrative Officer to adjust property tax revenues based on final Assessor's tax roll; (4) Authorize the Auditor-Controller and the County Administrative Officer to re-budget all unexpended balances and appropriations in the Plant Acquisition Indexes within the Capital Projects Fund (Funds 40-45, 49), including interest to adjust the appropriations of the various Park Dedication budgets for excess available financing by increasing the Land-Other sub object; (5) Authorize the Auditor-Controller and the County Administrative Officer to adjust contingencies, Commitments, and Assignments due to increases and decreases in available financing; (6) Authorize the Auditor-Controller, with the concurrence of the County Administrative Officer, to re-budget any encumbered balances at year- end and unexpended grant appropriations and revenues including FEMA and Homeland Security funds as part of the 2013-14 County Budget; (7) Authorize the Auditor-Controller to adjust the continuing contracts list for changes in appropriations made by the Board during budget hearings and to correct any minor errors; (8) Authorize the Auditor-Controller to make necessary transfers from trust funds in accordance with the estimated 2012-13 departmental revenues; (9) Authorize the Auditor-Controller and the Personnel Director to make necessary changes to reconcile position detail to incorporate personnel actions which have been approved since the publication of the Proposed Budget and correct associated position schedules, and to correct any minor errors as required; (10) Authorize the Auditor-Controller and the County Administrative Officer to adjust the debt service budget for the County’s 2013-14 Tax and Revenue Anticipation Notes and CERTS debt service; (11) Authorize the County Administrative Officer to sign any grant documents which have been approved during budget hearings; (12) Authorize the purchase of all fixed assets contained in fixed asset schedules of each department budget approved by your Board during budget hearings as of July 1, 2013; (13) Authorize the County Administrative Officer and Auditor-Controller to make all necessary fiscal year-end adjustments to facilitate year-end closing and report back on those changes needing to be ratified by Board of Supervisors action; (14) Authorize the Auditor-Controller to make transfers and reclassifications for Capital Projects as necessary for year-end and report back on those changes needing to be ratified by Board of Supervisors action; (15) Authorize the Auditor-Controller to secure the necessary professional services and increase appropriations where necessary to perform the arbitrage calculations on various County and Redevelopment Agency bond issues in order to ensure compliance with federal regulations as part of the 2013-14 County Budget; (16) Authorize the County Administrative Officer to realign the public assistance appropriations in the Human Services Department budget as needed throughout the year without increasing total appropriations or Net County Costs; (17) Authorize the County Administrative Officer to increase the District Attorney Victim Compensation and Special Witness Program budgeted revenues and expenditures as needed throughout the year without increasing total appropriations or Net County Costs; (18) Authorize the Auditor-Controller to adjust the final year-end appropriations and revenues in Index 451010 for the Contribution to the State Courts/Maintenance of Effort Growth Split; (19) Authorize the Auditor-Controller to transfer In Lieu funds (21027) to the HOME grant program as a short term bridge loan until reimbursement occurs from the State; (20) Authorize the County Administrative Officer with concurrence from the Auditor-Controller to make the necessary transfers in FY 2012-13 and FY 2013-14 to pay for a sustainability plan and programming with Dunbar Productions for Community TV post DIVCA in the amount of $15,000 annually from Index/ Sub-object - 700500/3665; (21) Authorize the Auditor-Controller to make the necessary budgetary adjustments for FY 2013-14 as previously authorized by the Board for the Community TV PEG Fund - Index 700500 in the amount of $563,323 for Community TV and $106,254 for the facility lease with Haber Brothers; (23) Authorize the Auditor-Controller to make the necessary budgetary adjustments for the County’s share of Contributions based on the final adopted budgets for SCCAS, LAFCO, AMBAG and MBAPCD; (23) Authorize the Auditor-Controller to establish a Support Services Reserve Sub-account from the Protective Services subaccount in the existing 2011 Realignment trust fund for FY 2013-14 for Human Services. This reserve subaccount will not exceed 5 percent of the total funds allocated to the Protective Services subaccount for the immediate preceding fiscal year; (24) direct the County Administrative Officer, with concurrence from the Auditor-Controller, to transfer available fund balance remaining after the concluding fiscal year adjustments to increase the committed reserve for Economic Uncertainty; (25) Authorize the Auditor-Controller with the County Administrative Officer, to report back with any required resolutions for committed fund balances and a list of assigned fund balances to be ratified by the Board as part of the final Adopted Budget if there are any changes to the fund balance reserves due to the FY 2012-13 year-end closing adjustments in conjunction to the Adopted Budget; and (26) approve the 2013-14 Proposed Budget with Supplemental, Last Day and Concluding Report actions as itemized in Exhibits 1, 2, and 3, with minor adjustments agreed upon by the Auditor-Controller and County Administrative Officer, including offsets for General Fund Departments and Special Districts and any final adjustments to County overhead for the Final A-87 Cost Allocation Plan a. Letter of County Administrative Office dated June 25, 2013 b. Proposed Budget c. Supplemental Budget d. Last Day Report e. Concluding Reports f. Salary Ranges For Positions g. Budget Schedules