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PROCEEDINGS OF THE
SANTA CRUZ COUNTY
BOARD OF SUPERVISORS
BUDGET HEARINGS

Thursday, June 28, 2007

 


ACTION SUMMARY MINUTES

VOTING KEY: B = Beautz, P = Pirie, Co = Coonerty, Ca = Campos, S = Stone; first initial indicates maker of motion, second initial indicates the "second"; upper case letter = "yes" vote; lower case letter = "no" vote; () = abstain; // = absent

 

UNIFIED FEE SCHEDULE

1.   Public hearing held on the Unified Fee schedule;

no one addressed the Board

 

CSA 38-SHERIFF SERVICES

2.   APPROVED Department 13, as recommended by the County Administrative Officer, including items contained in the Line Item Detail Volume II and the Errata
SCOBPCA 

 

PLANT ACQUISITION

3.   APPROVED Department 19 and all associated Index Codes, as recommended by the County Administrative Officer, including items contained in the Line Item Detail Volume II, Supplemental budget recommendations and the Capital Improvement Projects (CIP); with an additional direction that next years budget hearings, this item become an early item and the Board be provided with a full report on what the items are and where the funding comes from
PCABCOS 

 

DEBT SERVICES

4.   APPROVED Department 13 and all associated Index Codes, as recommended by the County Administrative Officer, including items contained in the Line Item Detail Volume II
SPBCOCA 

 

UNIFIED FEE SCHEDULE

5.   Public hearing held regarding the Unified Fee Schedule; closed public hearing; ADOPTED RESOLUTION NO. 221-2007 Revising the Unified Fee Schedule with the amended fees and charges as presented, as recommended by the County Administrative Officer
PCABCOS 

 

CONTINUING AGREEMENTS LIST

6.   AUTHORIZED County Department Heads to negotiate and execute the agreements;

(2) authorized County Department Heads and/or Board Chairperson to sign the continuing grant applications and revenue agreements contained in the 2007-2008 continuing agreements list; and

(3) authorized the Auditor-Controller to adjust the continuing agreements list for changes in appropriations made by the Board during Budget Hearings and to correct any errors other than amounts; including the errata for the Public Works Department
SCAB(P)CO Supervisor Pirie abstained on the Senior Citizens Legal Services contract because her spouse is employed by this agency

 

GENERAL COUNTY REVENUES

7.   APPROVED Index Code 131220, as recommended by the County Administrative Officer, including items contained in the Line Item Detail Volume II
PSBCOCA 

 

APPROPRIATION FOR CONTINGENCIES

8.   APPROVED Index Code 131375, as recommended by the County Administrative Officer, including items contained in the Line Item Detail Volume II
PSBCOCA 

 

LAST DAY REPORTS

9.   ACCEPTED AND FILED report on the eradication and control efforts being utilized locally by the U.S. Department of Agriculture and directed the Agricultural Commissioner to provide a copy of this report to Jeff Rosendale and Senator Simitian; with an additional direction that the Agricultural Commissioner return on August 14, 2007 with an update on the Light Brown Apple Moth eradication and control efforts
SPBCO/CA/ 

10.   APPROVED Note to Fund Alternative Method of Tax Distribution (Teeter), as recommended by the Auditor-Controller
PSBCO/CA/ 

11.   ADOPTED RESOLUTION NO. 222-2007 authorizing temporary Transfer of Funds to the Autonomous Districts; and directed the County Treasurer to make the necessary transfer of funds from the County Treasury pursuant to the approved resolution, as recommended by the Auditor-Controller
SPBCOCA 

12.   APPROVED Index Code 151000 financial item for the Board of Supervisors, including the Errata, as recommended by the County Administrative Officer
PCAbCOs 

13.   ACCEPTED AND FILED report on the current status of the AB 2115 Loan between the County of Santa Cruz and the County Redevelopment Agency and directed the County Administrative Office and the County Redevelopment Agency to report on this matter at 2008-2009 Budget Hearings, as recommended by the County Administrative Officer
PCABCOS 

14.   CONSIDERED report on the General Fund Contribution to Pavement Management Program;

(1) ACCEPTED AND FILED report on the General Fund Contribution to Pavement Management Program;

(2)reduced the General Fund Emergency Reserve by $1 million for Public Works Emergency Repairs;

(3) increased appropriations and expenditures in the General Fund to provide for a $1 million contribution to the Road Fund for Emergency Repairs;

(4) reduced the Public Works allocation in the Road budget for Emergency Repairs by $1 million;

(5) increased the allocation for the Pavement Management Program in the Road budget by $1 million; and

(6) increased the estimated revenue and the allocation in the Road fund for Emergency Repairs by $1 million to reflect the contribution from the General Fund;

(7) with the additional directions that the County Administrative Officer return on August 21, 2007 to consider the Plant Acquisition budget for general fund projects that have not yet gone to contract; and including a direction that new projects wouldn't be contracted out in the meantime
COPBCAS 

15.   ACCEPTED AND FILED report on the 2008 Board Meeting Schedule; and requested the Chairperson of the Board, in developing the 2008 Meeting Schedule, to include February 5th, June 3rd and November 4th as exceptions to the regular Tuesday Board Meeting Schedule, as recommended by the County Administrative Officer
PCABCOS 

16.   APPROVED financial document for the one-time augmentation to Senior Citizens Legal Services in the amount of $6,500 for the purchase of computer equipment with revenue offset of $2,535 from Mobile Home Occupancy Fees
CACOB(P)S Supervisor Pirie abstained because her husband is employed by the Senior Citizens Legal Services

17.   APPROVED and authorized the Personnel Director to extend the limited term designation for 17 FTE positions in the District Attorney's Office through June 30, 2008, as detailed in Attachment 1, as recommended by the District Attorney
SPBCOCA 

18.   APPROVED the Last Day Errata and District Attorney's financial augmentation in the amount of $383,159, with the following additions:

(a) a (2.0) limited term Attorneys ($223,830) through 06/08 and subject to review for 2008-09 to provide temporary relief due to the current extraordinary workload;

(b) a (1.0) receptionist ($47,158);

(c) a (1.0) Legal Secretary ($38,759) effective 11/1/07 or operation of the Watsonville felony court, whichever is later;

(d) a (1.0) Victim Services Representative ($37,056) effective 11/1/07 or operation of the Watsonville felony court, whichever is later;

(e) an increase in appropriations for the rent of office space for the District Attorney at the new Watsonville Courthouse ($45,000); and

(f) an increase in revenue for the Central Coast Rural Crime Prevention grant ($17,500)
SCABPCO 

19.   APPROVED financial document for the General Services Department to delete a .75 Clerk position in the County Fire budget from the Cal Fire contract with the State and establish it as a position in the County
PSBCOCA 

20.   ACCEPTED and filed report on the Employee Vanpool Program; with the following recommendations: (a) that the vanpool fee not be increased at this time; and (b) authorized the General Services Director to seek external grant funding for replacement of Vanpool vehicles
SCObpCA 

21.   APPROVED financial supplemental document for the Health Services Agency in the amount of $291,896 for various grant programs in the Public Health budget; and approved the addition of various positions into the Health Services Agency Public Health Division 2007-2008 budget and directed the Health Services Agency to work with Personnel to classify the various positions; with an additional direction that staff report back before the end of September 2007 on how the Bicycle and Child Passenger Safety and Safe Routes to School Programs operate and how to achieve the Board's stated objectives
PCABCOS 

22.   ACCEPTED AND FILED report on additional funding requests for the Watsonville YWCA and the Association of Watsonville Area Seniors; and directed the Human Resources Agency Director to return on September 25, 2007 with a further report on the Association of Watsonville Area Seniors, as recommended by the Human Resources Agency Director
PCABCOS 

23.   APPROVED additional funding increases in Fiscal Year 2007-2008 Community Programs for the Santa Cruz Women's Health Center in the amount of $20,000; Seniors Council on Aging Project Scout in the amount of $12,500; and Community Action Board (CAB)/Davenport Resource Center in the amount of $30,000, as indicated in the revised supplemental budget financial detail
COCABPS 

24.   APPROVED financial supplement document for Parks, Open Space and Cultural Services for the continued operations of the Lighthouse Field Agreement through it's expiration on November 15, 2007, including the Errata that corrects the chart column amounts on page 26-3 of the Last Day Report
PCOBCAS 

25.   ADOPTED RESOLUTION NO. 223-2007 amending Salary Resolution No. 279-75 to implement various personnel actions in the Health Services Agency, as recommended by the Personnel Director
SPBCOCA 

26.   CONTINUED TO AUGUST 21, 2007 consideration of Fees for Planning Appeals
PCABCOS 

27.   AUTHORIZED the Planning Director to negotiate and sign an agreement with the owner of the Swan Lake property to provide for compliance with the current Affordable Housing Ordinance standards (including perpetuity affordability restrictions) and provide for interior unit upgrades for the Measure J units in accordance with terms and conditions specified in this letter;

(2) approved an expenditure of $900,000 in Redevelopment Agency Housing Funds for the Swan Lake Project; and

(3) authorized the Planning Director to take any other related actions to implement this program;

(4) with additional directions that staff provide the Board with a list of what the amenities are that will be added for the additional $5,000 and that the County's agreement with the property owner specify that the permanent affordability requirement be specifically conveyed to any potential purchaser
PCABCOS 

28.   ACCEPTED AND FILED report on Authority to Increase Public Defender Fees, as recommended by the County Administrative Officer
PSBCOCA 

29.   APPROVED an allocation in the amount of $10,000 to the O'Neill Sea Odyssey from the County's Waste Reduction Grant Program, subject to an application being submitted, as recommended by the County Administrative Officer
PCABCOS 

30.   APPROVED Index Code 621100 Financial Supplemental Rebudget of Funds from Fiscal Year 2006-2007 - Road Fund
PSBCOCA 

31.   APPROVED Index Code 622300 Financial Supplemental Rebudget of Funds from Fiscal Year 2006-2007 - Redwood Drive, County Service Area No. 33
PCABCOS 

32.   APPROVED Index Code 622105 Financial Supplemental Rebudget of Funds from Fiscal Year 2006-2007 - Braemoor Drive, County Service Area No. 47
PCABCOS 

33.   APPROVED Index Code 622435 Financial Supplemental Rebudget of Funds from Fiscal Year 2006-2007 - Upper Pleasant Valley, County Service Area No. 52
PCABCOS 

34.   CONCLUDING REPORT AND FINANCIAL UPDATE FOR THE 2007-2008 FINAL BUDGET HEARINGS:

(1) AUTHORIZED the Auditor-Controller to re-budget revenues with the concurrence of the County Administrative Officer;

(2) AUTHORIZED the Auditor-Controller with the concurrence of the County Administrative Officer to make necessary year end adjustments and adjustments for 2007-2008 to internal service fund revenues and appropriations;

(3) AUTHORIZED the Auditor-Controller and the County Administrative Officer to adjust property tax revenue based on actual Assessor's tax roll;

(4) AUTHORIZED the Auditor-Controller and the County Administrative Officer to rebudget all unexpected balances in the Plant Acquisition Indexes within the Capital Projects Fund (Fund 40), to transfer all capital project cash balances, to adjust the appropriations of the various Park Dedication Budgets for excess available financing by increasing the Land-Other sub object;

(5) AUTHORIZED the Auditor-Controller and County Administrative Officer to adjust Contingencies, Reserves and Designations due to increases and decreases in available financing;

(6) AUTHORIZED the Auditor-Controller with concurrence of the County Administrative Officer to re-budget any encumbered balances at year end and unexpended grant appropriations and revenue as part of the 2007-2008 budget;

(7) AUTHORIZED the Auditor-Controller to re-budget unexpended FEMA funds;

(8) AUTHORIZED the Auditor-Controller to adjust the continuing contracts list for changes in appropriations made by the Board during Budget Hearings and to correct any minor errors;

(9) AUTHORIZED the County Administrative Officer, including acting as the Executive Director of the Redevelopment Agency, and the Executive Director of the Public Finance Authority to take the necessary actions on behalf of the Board during the summer recess to implement the 2007-2008 Budget as approved;

(10) AUTHORIZED the Auditor-Controller to make necessary transfers from trust funds in accordance with the estimated 2006-2007 departmental revenues;

(11) AUTHORIZED the Auditor-Controller and the Personnel Director to make necessary changes to reconcile position detail to incorporate personnel actions which have been approved since the publication of the Proposed Budget and correct associated position schedules, as required;

(12) AUTHORIZED the Auditor-Controller and the County Administrative Officer to adjust the debt service budget for the County's 2007-2008 Tax and Revenue Anticipation Notes;

(13) AUTHORIZED the County Administrative Officer to sign any grant documents which have been approved as part of the Final Budget;

(14) AUTHORIZED the Personnel Department, in conjunction with departments and the County Administrative Office, to fill all new employee positions approved by the Board in budget hearings, and authorized the purchase of all fixed assets contained in fixed asset schedules of each department budget approved by your Board in budget hearings as of July 1, 2007;

(15) AUTHORIZED the Auditor-Controller to continue making certain entitlement payments under the provision of the Welfare and Institutions Code Section 11207, as the State has failed to meet its Constitutional deadline of June 15th for adoption of the State Budget;

(16) AUTHORIZED the County Administrative Officer to make transfers of appropriations within a budget unit as permitted by Government Code Section 29125 to facilitate year end closing;

(17) AUTHORIZED the County Administrative Officer and Auditor-Controller to make all necessary fiscal year end adjustments and report back on those changes needing to be ratified by Board of Supervisors action;

(18) AUTHORIZED the Auditor-Controller to secure the necessary professional services to perform the arbitrage calculations on various County and Redevelopment Agency bond issues in order to ensure compliance with Federal regulations;

(19) AUTHORIZED the County Administrative Officer and Auditor-Controller to make 2006-2007 Revenue adjustments (increases and decreases) for Proposition 4 with the balance accruing to contingencies;

(20) AUTHORIZED the County Administrative Officer to realign the public assistance appropriations in the Human Resources Agency budget as needed throughout the year without increasing total appropriations or net County Costs;

(21) AUTHORIZED the Auditor-Controller to sign a contract amendment with the actuarial firm, Bartel Associates, to increase the existing contract by $5,100 for Fiscal Year 2006-2007, and by $20,000 for Fiscal Year 2007-2008 and a $20,000 increase in the professional and special services appropriations of the Auditor-Controller's Budget, to provide for additional actuarial services;

(22) AUTHORIZED the expenditure of funds from the County's In Lieu Housing Fund (Index 136155) to finance the $40,000 for the Homeless Services Center;

(23) AUTHORIZED the transfer of expenditures and revenues from Indexes 271600 (Anti Drug Abuse) and 272300 (Grants) to the Criminal Prosecution Index code (272100);

(24) AUTHORIZED a decrease in the General Fund Contingency of $375,000 for the State's Court Fines Penalty and an increase in the Budget Index 451000 by a like amount;

(25) AUTHORIZED a decrease in the General Fund Contingency of $843,598 and an increase in the Human Resources Agency Budget of $376,370 and in the Health Services Agency Budget of $476,228 to provide for the closeout of the 1400 Emeline Street Remediation Project;

(26) AUTHORIZED the Auditor-Controller to adjust the final year end appropriations and revenue in Index 451010 for the Contribution to the State Courts/Maintenance of Effort Growth Split; and

(27) APPROVED the 2007-2008 Proposed Budget with Supplementals, all last day reports, the Erratas and the financial adjustments in the Last Day Financial Update, which is Attachment 1 of the letter dated June 28, 2007 including the adjustments and actions included in Exhibits 1, 2 and 3 of Attachment 1
PSBCOCA 

35.   AS THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY, APPROVED the Agency's Continuing Agreements Lists for Fiscal Year 2007-2008 (Attachment 1);

(2) directed the Auditor-Controller, in preparing the Final Budget, to incorporate appropriation changes provided by Agency staff to Capital Projects for 2007-2008 based upon the difference between estimated actual expenditures and final costs for 2006-2007;

(3) made the finding that the Housing Division proposed planning and administrative costs at 6.03 percent of the total expenditures estimated for the Low and Moderate Income Housing Fund are determined to be necessary for the production, improvement, and preservation of low and moderate income housing for the Project Area and that these costs are proportionate to the projected costs of these activities;

(4) approved the proposed 2007-2008 Redevelopment Agency Budget; and

(5) directed staff to add improvements to Cabrillo College Drive to the implementation Plan for the Live Oak/Soquel Project Area 2005-2009 with the mid-term review of that plan and report back with a proposed schedule and financing at that time
PSBCOCA