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PROCEEDINGS OF THE
SANTA CRUZ COUNTY
BOARD OF SUPERVISORS
BUDGET HEARINGS

Tuesday, June 24, 2014

 

ACTION SUMMARY MINUTES

VOTING KEY: L = Leopold, F = Friend, Co = Coonerty, Ca = Caput, M = McPherson; first initial indicates maker of motion, second initial indicates the "second"; upper case letter = "yes" vote; lower case letter = "no" vote; () = abstain; // = absent

1.   Public hearing held on proposed amendments to the Unified Fee Schedule;

(1) opened public hearing to hear public testimony;

(2) closed public hearing; and

(3) ADOPTED RESOLUTION NO. 182-2014, Revising the Unified Fee Schedule
LCOFCAM 

 

CONTINUING AGREEMENTS LIST

2.   AUTHORIZED County Department Heads to negotiate and execute the Agreements listed in the Continuing Agreements List; authorized County Department Heads and/or Board Chairperson to sign the continuing grant applications and revenue agreements contained in the 2014-2015 continuing agreements list; authorized the Auditor-Controller to adjust the continuing agreements list for changes in appropriations made by the Board during Budget Hearings and to correct any errors other than amounts
MLFCOCA 

 

DEBT SERVICES

3.   APPROVED Index Codes 131215, 131217, 131235, including the items contained in the Line Item Detail, as recommended by the County Administrative Officer
COLFCAM 

 

LAST DAY REPORTS

4.   APPROVED financial adjustment document as listed on pages LD3-1 through pages LD3-3 for the Animal Shelter, Index Code 131820
LCOFCAM 

5.   REQUESTED that the Auditor-Controller report to the Board of Supervisors by their last regularly scheduled meeting in January regarding the addition of an Auditor position, as well as the scope of the audits that the new position will allow the Auditor-Controller's Office to conduct; and directed Personnel to conduct recruitment activities for an auditor position if the measure is successful in November
CALFCOM 

6.   APPROVED the recommended addition to the County Procedures Manual which clarifies the procedures for issuing honorary proclamations and directed the Clerk of the Board to make the identified addition to Title V of the County Procedures Manual; with the additional direction to return at the next update to the County Procedures Manual with a procedure regarding donation of securities
CAMLFCO 

7.   ACCEPTED AND FILED report on Potential Open Space District; requested that Mr. Keeley be asked to work with this office, and to lead, on an uncompensated basis, the public effort to help meet the goals of the Board of Supervisors regarding Parks, Open Space, active and passive recreation, and natural resource preservation, enhancement and conservation; and directed the County Administrative Officer, working with Mr. Keeley, to consult with the appropriate department heads of County government and the County Parks and Recreation Commission, and report to the Board of Supervisors in November regarding a process and content for evaluating the unmet needs of the community in terms of parks, open space, active and passive recreation, and natural resource preservation, enhancement and conservation, as recommended by the County Administrative Officer
LMFCOCA 

8.   DIRECTED the County Administrative Officer to work with the Auditor-Controller to develop a proposed plan to increase the County's General Fund reserves; and report to the Board with the presentation of the Adopted Budget on October 7, 2014, with the details of the proposed plan, as recommended by the County Administrative Officer and the Auditor-Controller
COMLFCA 

9.   ACCEPTED AND FILED report on Resource Conservation District funding; and approved restoration of funding from Index 131220 for the Resource Conservation District in the amount of $12,387, as recommended by the County Administrative Officer
MCALFCO 

10.   APPROVED financial supplemental item as listed on pages 17-1 and 17-2, for the General Purpose Revenues, Index Code 131220
COLFCAM 

11.   APPROVED financial supplement allocating $20,000 to the County Office of Emergency Services Budget Index 304100; and approved one time funding in the amount of $5,000 each to the Soquel, Bonny Doon, South Skyline and Santa Clara FireSafe Councils (total $20,000) in fiscal year 2014-15 subject to approval of an agreement between the FireSafe Councils and County Fire Chief, as recommended by the County Administrative Officer
LMFCOCA 

12.   APPROVED financial supplemental item as listed on pages LD18-4 through LD18-7, for the Agricultural Commissioner-Mosquito and Vector Control, Index Code 103400
CALFCOM 

13.   ACCEPTED AND FILED report on the Downtown Accountability Program; and approved Financial Supplemental document allocating the Board approved $98,800 to the Health Services Agency for treatment and housing in support of the Downtown Accountability Program, as recommended by the County Administrative Officer
COMLFCA 

14.   ACCEPTED AND FILED this last day report regarding the transition of the Gemma program from the Community Action Board to Encompass Community Services; approved the tentative agreement for transferring the Gemma Program, its operations, County contracts, and assets from the Community Action Board to Encompass Community Services with the understanding that the Community Action Board will not release or otherwise amend Gemma staffing without approval of the County in accordance with Attachment 1, Paragraph 2; with the following changes to the Tentative Agreement, in Number 4, change the language to read: "Contingent upon CABs cooperation with transition work county assures CAB if the transition of Gemma does not take place, the County would work with Encompass to reimburse CAB for the $182,000 referenced on Number 1."; directed the County Administrative Office to advise the Board on or before July 15, 2014, when the transfer of Gemma fund balances to Encompass Community Services are complete; directed the Health Services Agency, Probation, and Sheriff's Office to enter into 90 day agreements with the Community Action Board, through September 30, 2014, in the authorized amounts, and 9 month agreements, effective October 1, 2014 through June 30, 2015, with Encompass Community Services for provision of Gemma program services and authorized the Directors of these departments to execute the agreements; authorized the Planning Department to enter into lease agreements for the Gemma House under the current terms with the Community Action Board for the period of July 1, 2014 through September 30, 2014, and with Encompass Community Services for the period of October 1, 2014 through June 30, 2015; requested the Auditor to approve two months of advance payments on a three month contract with Community Action Board notwithstanding existing County procedures; directed staff to provide a report to the Board on September 30, 2014 to include: (a) whether the transition of the Gemma program has been successful; (b) information on the transfer of the Gemma fund balance to Encompass; (c) whether to authorize the Human Services Department Director to release Community Action Board contracts totaling $43,955, which are identified in the Supplemental Budget; and (d) whether to authorize the Health Services Agency to release the one-time transition payment of $30,000 to be tentatively paid by the Auditor-Controller the first week of October 2014; authorized County staff to continue working with all impacted stakeholders to develop and implement a sufficiently detailed transition work plan; and directed the County Administrative Officer to take any actions deemed necessary to support the transition of the Gemma program from the Community Action Board to Encompass Community Services during the Board's break and subject to ratification in August 2014, as may be appropriate; and added direction in the Letter of the County Administrative Officer, dated June 20, 2014, that for any fund obtained from fundraising activities for the Gemma program during the 90 day transition period, the funds shall be accounted for and reported to the County no later than October 1, 2014 and be transferred with the program to Encompass
COLFCAM 

15.   MOTION by Supervisor Caput to refer back Recommendation No. 9 and Recommendation No. 10 to the Personnel Department for further consideration (MOTION FAILED due to lack of a second);

ADOPTED RESOLUTION NO. 183-2014 amending Salary Resolution No. 279-75 to amend classifications; and adopted RESOLUTION NO. 184-2014 amending Resolution No. 247-76 implementing various personnel actions as listed on pages LD27-3 through LD27-8; and authorized the Personnel Director, the Auditor-Controller, and the County Administrative Officer to take all necessary administrative actions to effectuate the changes described in the Letter of the Personnel Director, dated June 9, 2014, as recommended by the Personnel Director
COMLFCA 

16.   APPROVED financial supplemental item as listed on pages LD30-1 and 30-2 for the Probation Department Index Code 572000
LMFCOCA 

17.   APPROVED financial supplemental item as listed on pages LD31-1 and 31-2 for the Public Defender Index Code 591000
MCALFCO 

18.   AS THE BOARD OF SUPERVISORS OF THE REDEVELOPMENT SUCCESSOR AGENCY, APPROVED financial supplemental item as listed on pages 33-1 and 33-2 for Index Code 611100
COLFCAM 

19.   APPROVED the Supplemental and Last Day Errata, as recommended by the County Administrative Officer
COLFCAM 

20.   Continued from June 19, 2014 - Item No. 003

APPROVED Department 27 and all associated Index Codes, as recommended by the County Administrative Officer, including items contained in the Line Item Detail and the Supplemental budget recommendations; adopted RESOLUTION NO. 185-2014 authorizing vehicle registration fee increase for enhanced efforts to deter, investigate, and prosecute vehicle theft crimes; authorized the District Attorney's Office to submit a copy of the adopted resolution to the DMV in order to effect an operative date of the fee increases of January 2, 2015; and approved financial supplemental item as listed on pages LD16-1 and 16-2 for the District Attorney-Public Administrator, Index Codes 271220-272100
MCALFCO 

21.   AS THE BOARD OF DIRECTORS OF THE REDEVELOPMENT SUCCESSOR AGENCY, AUTHORIZED the Auditor-Controller, with the concurrence of the County Administrators Office to make necessary year-end adjustments and adjustments for 2014-15 due to increases and decreases in available financing; and approved the proposed 2014-15 Redevelopment Successor Agency Budget, including Supplemental and Last Day items
LMFCOCA 

 

GENERAL COUNTY REVENUES

22.   APPROVED Index Code 131220, including the items contained in the Line Item Detail, as recommended by the County Administrative Officer
COLFCAM 

 

APPROPRIATION FOR CONTINGENCIES

23.   APPROVED Index Code 131375, including the items contained in the Line Item Detail, as recommended by the County Administrative Officer
LCOFCAM 

 

COUNTY ADMINISTRATIVE OFFICE

24.   CONCLUDING REPORT AND FINANCIAL UPDATE FOR THE 2014-15 FINAL BUDGET HEARINGS:

AS THE BOARD OF SUPERVISORS OF SANTA CRUZ COUNTY,

(1) AUTHORIZED the Auditor-Controller to re-budget revenues and/or expenditures with the concurrence of the County Administrative Officer;

(2) AUTHORIZED the Auditor-Controller with the concurrence of the County Administrative Officer to make necessary year-end adjustments and adjustments for 2013-14 and 2014-15 to internal service fund and enterprise fund revenues and appropriations;

(3) AUTHORIZED the Auditor-Controller and the County Administrative Officer to adjust property tax revenues based on final Assessor's tax roll;

(4) AUTHORIZED the Auditor-Controller and the County Administrative Officer to re-budget all unexpended balances and appropriations in the Plant Acquisition Indexes within the Capital Projects Fund (Funds 40-45,49), including interest to adjust the appropriations of the various Park Dedication budgets for excess available financing by increasing the Land-Other sub object;

(5) AUTHORIZED the Auditor-Controller and the County Administrative Officer to re-budget all unexpended balances and appropriations in the Housing Indexes within the Housing Funds 21-025 to 21-030;

(6) AUTHORIZED the Auditor-Controller and County Administrative Officer to adjust Contingencies, Commitments and Assignments due to increases and decreases in available financing;

(7) AUTHORIZED the Auditor-Controller, with the concurrence of the County Administrative Officer, to re-budget any encumbered balances at year-end and unexpended grant appropriations and revenues including FEMA and Homeland Security funds as part of the 2014-15 County Budget;

(8) AUTHORIZED the Auditor-Controller to adjust the Continuing Contracts List for changes in appropriations made by the Board during budget hearings and to correct any minor errors;

(9) AUTHORIZED the Auditor-Controller and the County Administrative Officer to make necessary transfers from trust funds in accordance with the estimated 2013-14 departmental and General Purpose revenues;

(10) AUTHORIZED the Auditor-Controller and the Personnel Director to make necessary changes to reconcile position detail to incorporate personnel actions which have been approved since the publication of the Proposed Budget and correct associated position schedules, and to correct any minor errors as required;

(11) AUTHORIZED the Auditor-Controller and the County Administrative Officer to adjust the debt service budget for the County's 2014-15 Tax and Revenue Anticipation Notes and CERTS debt service;

(12) AUTHORIZED the County Administrative Officer to sign any grant documents which have been approved during budget hearings;

(13) AUTHORIZED the purchase of all fixed assets contained in fixed asset schedules of each department budget approved by your Board during budget hearings as of July 1, 2014;

(14) AUTHORIZED the County Administrative Officer and Auditor-Controller to make all necessary fiscal year-end adjustments to facilitate year-end closing and report back on those changes needing to be ratified by Board of Supervisors action;

(15) AUTHORIZED the Auditor-Controller to make transfers and reclassifications for Capital Projects as necessary for year-end and report back on those changes needing to be ratified by Board of Supervisors action;

(6) AUTHORIZED the Auditor-Controller to secure the necessary professional services and increase appropriations where necessary to perform the arbitrage calculations on various County and Redevelopment Agency bond issues in order to ensure compliance with federal regulations as part of the 2014-15 County Budget;

(17) AUTHORIZED the Auditor-Controller and the County Administrative Officer to realign the public assistance appropriations in the Human Services Department budget as needed throughout the year without increasing total appropriations or Net County Costs;

(18) AUTHORIZED the Auditor-Controller and the County Administrative Officer to increase the District Attorney Victim Compensation and Special Witness Program budgeted revenues and expenditures as needed throughout the year without increasing total appropriations or Net County Costs;

(19) AUTHORIZED the Auditor-Controller and the County Administrative Officer to adjust the final year-end appropriations and revenues in Index 451010 for the Contribution to the State Courts/Maintenance of Effort Growth Split;

(20) AUTHORIZED the Auditor-Controller to transfer in Lieu funds (21027) to the Housing grant programs as a short term bridge loans in the 2013-14 fiscal year until reimbursement occurs from the granting authority;

(21) AUTHORIZED the Auditor-Controller to make the necessary budgetary adjustments for FY 2014-15 as previously authorized by the Board for the Community TV PEG Fund - Index 700500 in the amount of $291,930 for Community TV and DIVCA PEG Fund - Index 700550 in the amount of $629,041 for capital and facility costs including $122,041 for the facility lease with Devcon (see Exhibit 3 page 30);

(22) AUTHORIZED the Auditor-Controller to make the necessary budgetary adjustments as provided in Exhibit 3 to update estimated budget requirements;

(23) DIRECTED the County Administrative Officer with concurrence from the Auditor-Controller to transfer available fund balance remaining after the concluding fiscal year adjustments to the committed reserve for Economic Uncertainty;

(24) ASSIGNED funds in the amount of $309,982 from the prior year SB 90 reimbursement as a reserve-Assignment for the Structural Deficit;

(25) AUTHORIZED the Auditor-Controller with the County Administrative Officer, to report back with any required resolutions or actions for assigned or committed fund balances;

(26) APPROVED the 2014-15 Proposed Budget with Supplemental, Last Day and Concluding Report actions as itemized in Exhibits 1, 2, and 3, with adjustments agreed upon by the Auditor-Controller and County Administrative Officer, including offsets for General Fund Departments and Special Districts and any final adjustments to County overhead for the Final A-87 Cost Allocation Plan; and

(27) AUTHORIZED the County Administrative Officer with the concurrence of the Auditor-Controller to take all other actions necessary to implement the 2014-15 budget in accordance with the Board's actions
LCOFCAM