Domestic Violence Commission

Research and Development/Annual Report Committee

 

Meeting Minutes

August 7, 2003

 

Present:  Alan Hiromura, Abbie Robideaux, Jo Anne Myall, Jennifer Rose, and Linda Starn

 

  1. Meeting called to order at 12:18pm
  2. Introduction of committee members
    1. Jo Anne Myall, Deputy Probation Officer III / Training Manager, is the new representative from the Probation Department and will be attending the meetings on behalf of the Probation Department.
  3. No additions or deletions to the agenda
  4. No oral communications from the community
  5. Minutes from 5/9/03 and 7/11/03 approved (Rose 1st, Robideaux 2nd).    
  6. Discuss the $3,500 allocated for the Annual Report. Review the template for the Annual Report that was developed during the last meeting and begin to identify the charts, graphs, and pictures that we’ll need for the report.
    1. The group went through each section of the report to determine the estimated number of pages for the whole report.

                                                               i.      Cover letter from Chair of DV Commission (The letter will cover the opening statement, background of the DV Commission, and the goals / mission of the DV Commission). 1 page

                                                             ii.      Table of Contents. 1 page

                                                            iii.      Initial services (Data from victim advocates and victim assistance). Although victim witness will go under the DA section, victim witness will be mentioned in this section because they work as advocates. 4 pages

                                                           iv.      Law enforcement and reporting agencies (medical) – data from law enforcement agencies and the Health Department. Because of issues with the Health Department data, there will be no data reported for year 1. 2 - 3 pages

                                                             v.      Child witness – data from What Works! and CPS. 2 pages

                                                           vi.      Prosecution – data from DA and victim services. 2 - 3 pages

                                                          vii.      Convictions – data from Courts (civil and criminal). 2 - 3 pages

                                                        viii.      Post conviction – data from batterers groups and probation. 2 - 3 pages

                                                           ix.      Summary – should include the difference in numbers and what they mean. 1 page

                                                             x.      Acknowledgements – all agencies that provided data and contact information and the contributors to the report. 1 page

    1. Report outline

                                                               i.      Batterer’s program: The number that successfully complete in a month is small and will be interesting to look at for the final report.

                                                             ii.      DA: The DA gives data to Alan by penal code. The group decided that there are only a few penal codes that are interesting to pull out: 273.5, 243(e)(1), and 422. It is also important to note group death statistics with the other penal codes.

                                                            iii.      It will be important in the report to explain why there are more cases sent from law enforcement than filed by the DA.

                                                           iv.      The advocacy groups will provide poems, pictures, etc. from victims for their section and possibly throughout the report.

                                                             v.      Everyone should start thinking about and writing his or her section.

                                                           vi.      The data person for the County can create any graphs that are needed for your section.

    1. Alan passed out a quote for printing from Linda Starn’s office of $3,500 for 500 reports of 16 pages, 4-color, 70lb text weight, and digital.

                                                               i.      Overall the report will be about 16 – 20 pages.

                                                             ii.      The report will be on-line therefore, 500 copies of the report will be enough.

                                                            iii.      There was discussion about an editor and graphic designer for the final report. Please let Alan know if you are willing to volunteer. A few people in the group were going back to their agency to see what internal resources were available. There may be a need to pay for an editor and graphic design artist.

  1. Review population data provided by Abbie Robideaux.
    1. Population data will be used in the report to create rates for law enforcement data, in order to compare data between cities.
    2. It was determined that the 2000 Census data (18 – 69 years old) will be used for calculating rates. Abbie will write a note explaining why Census data was used.
  2. Discuss presentation of a ˝ year report.
    1. It was decided not to do a ˝ year report. It is more important to start working on the year-end report.
  3. Discuss problem with medical reporting data that we are collecting.
    1. It is important to find out if law enforcement is receiving the data and not processing it or not receiving the data at all. Linda will talk with Kim next month about this issue.
    2. It is possible that the form filled out by medical personnel is getting completed but never leaves their personal medical file.
    3. The current data is not valid and will not be reported in the year 1 report.
    4. Members of this committee will bring this issue to the DV Commission’s next meeting.
  4.   Meeting adjourned at 1:40 pm.

 

Next Meeting: Friday, September 12 at 12:15 pm 

Upcoming Meetings:

            Thursday, October 9 at 12:15pm

            Thursday, November 13 at 12:15pm

            Thursday, December 11 at 12:15pm