Research and Development/Annual Report Committee

Minutes December 5, 2002

 

Present:  Linda Starn, David Rabow, Laurie McWhorter, Kim Austin and Alan Hiromura

(Specific action items in “bold”)

 

  1. Call to order at 9:15
  2. Additions and Deletions to agenda- none
  3. Oral communications from the community- none
  4. Approval of the December 3, 2002 minutes
    1. Motion by Linda, Second by Alan, approved
  5. Final review of the collection tool
    1. Alan waiting for approval from the courts
    2. # 30 under advocacy add non-duplicated.  Women’s Crisis support checking to see if possible to collect. Walnut Women’s Center can.
    3. # 31 Women’s Crisis can start to ask, not currently doing.  Walnut Women’s Center already asking.
    4. #32 Question should remain as it reflects assistance from advocacy
    5. #33-#35 Change primary victim to just read “client”. 
    6. #33 and #34 Add question 18 and over and 18 and under. Walnut Women’s Center can obtain, checking to see if Women’s Crisis can.  Discussion about whether or not to add this question.
    7. #35 Reword to say “How many clients were you unable to provide shelter?”
    8. #36- Keep the word assistance.
    9. Law and Courts questions:  Discussion about adding the question about kids living in home at time of incident and kids in common.

                                                              i.      Try to match the question that is already asked on the law form.  Kim to let Alan and Laurie know the exact question.

                                                             ii.      Agreement to add the question.  When the law form is changed the question can be changed to reflect What Works! Data that is being collected

                                                          iii.      Add to court question  “How many kids in common?”  This will be a new question #11.  It will be based on cases sent to the courts.  Alan to check with Lorraine from the civil courts to see if Watsonville separates DV from DV with kids in common.

                                                           iv.      Acknowledged that the first year data may not be accurate.

    1. Need new category for victim services.  Add under the DA.  David to follow with Sylvia Nieto exactly what question to ask.
  1. Next steps
    1. Alan to check with County Information Services the cost of manually inputting the data/creating the tool/creating a report.
    2. Laurie to check with ASR to see if any of the data can be pulled from existing sources.  Also to check the cost to create collection tool and report.
    3. 1st year will be manual data before creation of the web site.
    4. # Forms that will be collected:

                                                               i.      Law                                                     8

                                                             ii.      Death review                                        1

                                                            iii.      DA                                                       1

                                                           iv.      CPS                                                     1

                                                             v.      Superior court/criminal              1

                                                           vi.      Superior court/civil                                1

                                                          vii.      Probation                                             1

                                                        viii.      Health                                                  1

                                                           ix.      Batterers                                              6

                                                             x.      Advocacy                                             4

                                                           xi.      Victim Services                         1         

    1. Send final draft to all agencies.  David to draft letter to distribute with final “draft” collection tool.  Laurie to send out letter and specific section for each agency.

                                                              i.      Need e mail of all contacts for agencies- send to Laurie

    1. Contacts for each agency

                                                               i.      Kim- Law and 5 municipalities,Harbor Patrol, State Parks, UCSC, and Death review

                                                             ii.      David- Victim Services, DA

                                                            iii.      Alan- Courts (civil), CPS

                                                           iv.      Paula- Probation, Batteries

                                                             v.      Linda- Health

                                                           vi.      Laurie- Advocacy

                                                        vii.      Laurie and David to follow up with Judge Stevens about court questions.

    1. Send out letters 12/19 for final approval.  Comments back to contacts by 12/16
    2. Finalize tool questions and create form for collection that matches the computer program that will have the data entered on.
    3. Distribute to DV commission at January 8, 2003 meeting.  Alan to find out how to get in agenda packet.
    4. Call contacts (12/16) for feedback
    5. Contacts to be sure agencies know data is starting to be collected on 1/1/03
    6. Need to redefine this committee’s work.  Should come from the DV commission.
  1. Next meeting December 19, 2002 10-12 County Offices, Room 520, followed by lunch celebration from 12-1
    1. Agenda:

                                                               i.      Finalize tool

                                                             ii.      Put together financial proposal for DV commission

                                                            iii.      Open up to commission volunteers for new members.

                                                           iv.      The group approves to have representatives from What Works! On the annual report committee.

  1. Meeting adjourned at 11:17 am.

 

 

Respectfully submitted,

Linda Starn