Job Specifications


Class Code:




Date Originated:


Dates Revised:







Under general direction, to plan, organize, coordinate and direct the operation of the Payroll Section of the Auditor-Controller-Treasurer-Tax Collector’s Office;  develops, implements, and interprets policies and procedures relating to the County payroll functions;  responsible for ensuring that tasks connected with issuing the county and special district payrolls and maintaining master payroll records are completed; directs the work of subordinates engaged in payroll and personnel processing and record-keeping activities; and performs other duties as required.




This single position class is responsible for supervising and coordinating all functions of the Payroll Section, including the proper interpretation of payroll laws and regulations, and accounting functions for the County and special districts with respect to payroll.  The work of this position requires knowledge of all operations involved in processing a computerized payroll for a large number of employees.



Plans, organizes, and directs overall activities of the payroll section of the Auditor-Controller-Treasurer-Tax Collector’s Office; researches, analyzes and solves difficult fiscal problems pertaining to payroll processes; establishes priorities and ensures that reports prepared by staff are accurate, adhere to acceptable payroll standards and conform to state and federal laws, rules, and regulations; responsible for the implementation of Fair Labors Standards Act; analyzes, interprets and translates payroll processes to the Information Services Department (ISD); develops and implements changes or additions to the payroll and timecard system; assists with payroll system enhancements, updates, fixes, and required regulatory changes; identifies and executes payroll system testing; acts as liaison with ISD on payroll system validation; analyzes and interprets laws pertaining to payroll and advises ISD on the most effective payroll system changes to ensure compliance; serves as system administrator for the e-Time Card program and is responsible for all payroll system changes and improvements, and providing technical assistance and training to departmental payroll clerks; ensures efficient work flow between other units and offices; provides technical assistance to departmental staff and to staff in other departments and special districts; directs the preparation and/or prepares payroll reports for the IRS and CalPERS, special districts, the State and other agencies; identifies maintains QTD and YTD employee master files; prepares and balances all quarterly Federal and State reports for County and Special Districts; prepares and balances all end of year reports to Federal and State agencies including issue of W2's to employees; reviews all payroll audit reports and various payroll and personnel documents for accuracy; balances payroll reconciliation and all payroll related funds; reconciles payroll bank accounts; controls and balances  budgeted positions in County; maintains all payroll schedules; updates payroll system with all M.O.U. implementations and changes; participates in Payroll/Personnel Task Force; hires, trains and evaluates Accounting Technicians and other subordinate clerical staff; represents County at State Wide Payroll Manager meeting; determines work priorities and delegates assignments.




Knowledge of:


Thorough knowledge of:


Working knowledge of:


Some knowledge of:


Ability to:


Education and Experience: Any combination of education and experience that would provide the required knowledge and abilities is qualifying, unless otherwise specified. A typical way to obtain the knowledge and abilities would be:

Three years of increasingly responsible experience in the administration of the payroll function for a County department performing a wide range of complex payroll activities, including use of computerized record keeping systems, interpretation of complex policies and procedures, and one year of supervisory experience.


Background Investigation:  Fingerprinting is required.




Bargaining Unit: 41

EEOC Job Category: 06

Occupational Grouping: 10

Workers' Comp Code: 0053