BOARD CLERK

Job Specifications

COUNTY OF SANTA CRUZ

DEFINITION

Under general supervision, to perform responsible clerical and research work associated with the proceedings and records of the Board of Supervisors or ancillary boards and commissions; and do related work as required.

DISTINGUISHING CHARACTERISTICS

Positions in this class report to the Chief Deputy Clerk, Board of Supervisors and perform responsible clerical and research work in the processing and maintaining records of the Board of Supervisors and may receive direction and training from Senior Board Clerks. Positions in this class also perform a variety of clerical support activities for ancillary boards or commissions. Positions in this class differ from the higher level class of Senior Board Clerk in that Senior Board Clerks independently perform the full range of support activities with minimal guidance.

TYPICAL TASKS

Attends Nuisance Abatement Appeals Commission, Environmental Health Appeals Commission, and Board of Supervisors budget hearing meetings to take notes and record actions of the Commissions and the Board on various items on the Agendas. Transcribes and processes permanent minutes reflecting actions relating to the meetings for publications and future agendas. Answers telephone and counter inquiries from individuals, departments, commission members or other branches of government pertaining to matters acted upon by the Board of Supervisors or Commissions. Inputs, retrieves and prints data using a computer. Acts in the capacity of a records manager for the Board of Supervisor's historic files. May provide vacation or other temporary relief in the absence of others.

EMPLOYMENT STANDARDS

Thorough Knowledge of:

• Office procedures and practices, including preparation of correspondence, reports and filing; business vocabulary, spelling, grammar and punctuation.

Working Knowledge of:

• Format for business correspondence and reports; the use of data processing in office operations, particularly word processing applications.

Ability to:

• Devise and modify work methods and procedures to serve changing needs;
• accurately type and utilize word processing applications to produce fin ished documents from rough copy, abbreviated longhand, speedwriting or shorthand notes, or machine transcription all of which may include techni cal terminology;
• establish and maintain cooperative relationships with those contacted during business;
• research, gather and organize information;
• locate and verify information and use source materials;
• maintain complex records;
• operate standard office equipment, including personal computers to input, access, manipulate and print a variety of data and reports;
• assist in the training of staff;
• learn parliamentary procedures;
• maintain neutral position on controversial matters.

Training and Experience:

Any combination of training and experience which would provide the required knowledge and abilities is qualifying. Typical ways to obtain these would be:

• Two years of responsible clerical experience which demonstrates the possession of the required knowledge and abilities.

  or

• One year of experience with Santa Cruz County as a Typist Clerk II. Formal secretarial or office clerical training may be substituted on an hour for hour basis for up to one year of the two year experience pattern.

Special Requirements:

Ability to pass a performance test which demonstrates keyboard and format ting proficiency and transcribing from abbreviated longhand, speedwriting or shorthand notes, and machine transcription; ability to work occasional evenings and attend off-site meetings.

Possession of a valid California class C drivers license, or the ability to provide suitable transportation approved by the appointing authority.

Bargaining Unit: 41
EEOC Job Category: 06
Occupational Grouping: 06
Workers' Comp Code: 0053