Job Specifications

Class Code:CM5
Analyst: GLD
Date Originated:6/75
Date Revised: 12/92 6/04



Under general supervision, responsible for evidence and property under the Sheriff’s jurisdiction and other jurisdictions as required; to receive, load, transport, verify, store, record, safeguard, release and dispose of evidence and other property as needed by the Sheriff’s Office and other jurisdictions; and do other work as required.


This is a non-peace officer class with responsibility for evidence and property stores in the Sheriff’s Office as well as off-site locations. This position differs from the class of Warehouse Worker in that the latter class handles routine storage of County department records as well as receiving and issuing supplies, while Sheriff’s Property Clerk handles a broad range of confidential and sensitive records, maintains the integrity and security of criminal evidence, including the handling of hazardous and bio-hazardous substances in a variety of containers and packaging, including but not limited to, contaminated blood, urine, saliva and semen, as well as a broad range of narcotics, firearms, and other weapons.


Receive, load, transport, verify, record, code, store, and safeguard various items of evidence and property. Organize the orderly layout of property storage room. Safeguard the confidentiality of evidence and property. Exercise discretion. Obtain a variety of records and reports to conduct follow-up investigation and interviews to determine rightful ownership of property. May appear in court to provide testimony on the chain of custody records on property held as evidence. Dispose of property in accordance with law and following established procedures. Prepare necessary court orders for the release and/or destruction of property, weapons, and narcotics evidence. Work with the Public Administrator and Probation Department in the lawful disposition of unclaimed property. Answer routine requests for information from a variety of allied agencies and the public. Load and transport evidence and property to scheduled appointments for viewing and/or release. Answer the telephone. Provide non-legal information on policy and procedures as they relate to evidence. Refer inquiries or requests to appropriate staff or agency. Research various legal codes as they relate to the retention, release, and disposal of evidence of property. Complete Department of Justice forms for the processing of evidence. Set up and maintain a variety of files. Retrieve information and prepare periodic, monthly, or special reports using an online computer system. Retrieve files from County warehouse. Prepare and load property for transport or mailing. Transport property to various locations. Input and access computer records in County and State systems to determine current status of criminal cases.



  Working knowledge of:

  Some knowledge of:

Ability to:

Training and Experience:

Any combination of training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

One year of experience that has included substantial filing and recordkeeping responsibilities with an agency charged with criminal justice responsibilities.

Special Requirements/Conditions:

License Requirement: Possession of a valid Class C California's Driver's License.

Background Investigation: Ability to pass a background investigation.

Other Special Requirements/Conditions: Exposure to variable temperatures, confined work spaces and heights; strong unpleasant odors, infectious bio-hazardous materials such as blood, urine and semen which might cause chronic disease or death; dust, pollens, chemical irritants; toxic substances; individuals who may be hostile and abusive; evidence that may be disturbing such as homicide evidence.

Bargaining Unit: 41
EEOC Job Category: 06
Occupational Grouping: 12
Workers' Compensation Code: 0285