CIVIL PROCESS SUPERVISOR

Job Specifications

Class Code:	RD9
Analyst:	JAD, JES

Date Originated:	8/79
Date Revised:	7/87, 9/18

SANTA CRUZ COUNTY

DEFINITION

Under direction, to plan, supervise and participate in the work of the civil section of the Sheriff-Coroner's Office; and performs other work as required.

DISTINGUISHING CHARACTERISTICS

This single position class supervises the Civil Section of the Sheriff's Office. The incumbent supervises both law enforcement and clerical support staff. The incumbent serves as an internal consultant and expert on civil procedure to departmental and County staff.

TYPICAL TASKS

• Supervises, plans, organizes, coordinates and participates in the work of law enforcement and clerical support staff in the Civil Section of the Sheriff's Office;
• Reviews civil processes to ensure that the paperwork is accurate and that service is directed to the proper office and County;
• Handles the more complex civil process cases and supplemental court proceedings; which require administrative ability and the interpretation and application of rules and laws governing civil process;
• Makes decisions on problems regarding proper procedure for service or execution in unusual situations;
• Acts as internal consultant on civil procedure to departmental staff and public;
• Conducts needs assessments and prepares long range plan;
• Identifies management information requirements; recommends, oversees, coordinates and implements computerized systems;
• Oversees record keeping and file maintenance for receipts and disbursements of civil process monies and other funds deposited to the Sheriff's trust accounts;
• Develops, prepares and implements the section budget;
• Advises attorneys, plaintiffs, staff and others regarding procedure and documents required
• Advertises and conducts Sheriff's sales;
• Confers with County Counsel on legal questions and proper interpretation of code sections;
• Trains, assigns, reviews and evaluates the work of subordinate staff;
• Conducts research, prepares reports, analyzes and develops procedures to reflect changes in legal codes governing the service of civil process, procedures, information systems, staffing, space and organizational structure;
• Inputs, accesses and analyzes data using a computer;
• Prepares correspondence and reports.

EMPLOYMENT STANDARDS

Knowledge:

Thorough knowledge of:

• Office organization and procedures.
• Principles of supervision and training.

Working knowledge of:

• Civil functions of a Sheriff's Office.
• Financial record keeping procedures.
• Principles of organization, management and budgeting.
• Application of data processing to record keeping operations.

Some knowledge of:

• Sections and statutes in the Code of Civil Procedure, Government Code and Civil Code pertaining to civil process rules and regulations.
• Accepted procedures for service and execution of civil processes.
• Nature and purpose of common civil documents.

Ability to:

• Assign, supervise, train and review the work of subordinate staff;
• Research, understand, interpret and apply complex legal codes and statues, administrative policies and procedures;
• Collect, interpret and evaluate data;
• Compute fees for service, interest and amounts to satisfy writs of execution;
• Speak and write effectively;
• Work tactfully with others to achieve work objectives and resolve conflicting views;
• Maintain accurate records and prepare reports.

Education and Experience: Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

• Three (3) years of experience in a legal or criminal justice setting including one (1) year of lead or supervisory experience. Substitute (1) year of experience with an associate's degree in business administration, public administration or law related from an accredited college or university.

Bargaining Unit: 11

EEOC Job Category: 02

Occupational Grouping: 85

Worker's Comp Code: 0053