SHERIFF'S CHIEF DEPUTY

Job Specifications

Class Code:	RG5
Analyst:	CC

Date Originated:	8/79
Date Revised:	10/14

SANTA CRUZ COUNTY

DEFINITION

Under general direction, to plan, organize and direct the operation of a major bureau in the Sheriff-Coroner's Office; to act for the Sheriff-Coroner when so authorized; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Sheriff’s Chief Deputy classification is in the Unrepresented/Executive Management Group and is exempt from the Civil Service rules. These positions are responsible for managing one or more of the major operating bureaus of the Sheriff-Coroner’s Office. Positions in this class are responsible for planning, supervising, and coordinating staff within their assigned bureau; conferring with the Sheriff regarding official policies and procedures; representing the Office at the state and local level in areas related to their assigned bureau.

This class is distinguished from the lower class of Sheriff’s Lieutenant in that the latter’s responsibilities are limited to administering a major activity within the major bureaus.

TYPICAL TASKS

• Directs through subordinate supervisors the work of a large staff performing one of the following major functions: patrolling assigned areas, conducting criminal and narcotics investigations, operating detention and rehabilitation facilities, or providing administrative support services;
• Develops, plans, organizes, and directs the operation of an operating bureau of the Sheriff-Coroner’s Office; assumes day-to-day management responsibility for assigned services and activities;
• Advises and assists the Sheriff-Coroner in departmental policy matters relating to assigned bureau;
• Provides guidance to subordinate officers and other staff, communicates departmental mission, goals, and objectives to staff
• Participates in departmental program and policy development with other top management staff;
• Plans for the utilization of resources, administers the bureau's budget and prepares annual budget recommendations for bureau operations;
• Establishes appropriate service and staffing levels for assigned area; evaluates bureau operations and develops policies and procedures to improve efficiency or effectiveness of operations, service delivery methods and procedures; allocates resources accordingly;
• Consults with and advises bureau Lieutenants on personnel issues, performance evaluations, proposed departmental reorganizations, and establishing operating policies
• Prepares a variety of reports on budgetary, personnel, and operational matters for submission to the Sheriff-Coroner;
• Coordinates bureau activities with other law enforcement and public safety agencies, and with other bureaus within the department;
• Directs or coordinates the training of bureau personnel;
• Ensures that departmental standards are maintained through reviewing and spot-checking activity reports and other operational data;
• Takes immediate charge of bureau activities at the scene of a major emergency;
• May perform difficult investigative work or other complex technical activities;
• Directs the maintenance of necessary records;
• Participates in the selection and transfer of bureau personnel;
• May act for the Sheriff-Coroner when so authorized in the latter's absence

EMPLOYMENT STANDARDS

Knowledge:

Thorough knowledge of:

• Organization, functions and responsibilities of a Sheriff's department;
• Laws and ordinances enforced by and affecting the operations of a Sheriff's department;
• Principles and practices of law enforcement administration, including fiscal management, program planning, personnel management and staff development;
• Principles and practices of management necessary to plan, analyze, develop, direct and evaluate programs, administrative policies, and organizational structures
• Principles of employee supervision and personnel management including training, developing, mentoring, performance management, and discipline

Working knowledge of:

• Techniques of criminal investigation and methods of identifying and preserving evidence;
• Court procedures in criminal and civil cases;
• Use and care of firearms;
• Principles and practices pertaining to the operation of a County detention facility.

Ability to:

• Exercise tact and judgment in representing the Sheriff-Coroner on a variety of occasions
• Develop, organize, supervise, and coordinate the operation of a major bureau in the Sheriff-Coroner's Office;
• Define problem areas; direct the collection, interpretation, and evaluation of data and development of sound solutions to technical and administrative law enforcement problems; coordinate and initiate actions, implement decisions and recommendations
• Supervise, train, evaluate, and direct the training of subordinate staff;
• Evaluate needs for more effective operation, and develop and implement new programs and procedures;
• Exercise responsibility, initiative, ingenuity, independent analysis and judgment in solving specialized administrative and management problems
• Use principles of inductive and deductive reasoning to validate conclusions and recommendations
• Prepare and present logical, concise oral and written correspondence and reports
• Interpret, apply, explain, comply with, and enforce complex laws, regulations, policies, procedures, and professional practices governing law enforcement services and operations
• Make quick, effective decisions in emergencies and take appropriate action;
• Obtain information through interview, interrogation and observation;
• Assemble and analyze facts, evidence, complex  situations, and information and draw logical conclusions and make sound recommendations;
• Establish and maintain effective working relationships with various diverse population groups, especially in sensitive relationships with representatives of other agencies or governmental units and citizen groups; deal tactfully and persuasively with others in controversial situations 
• Communicate effectively before groups; present information and respond to questions from groups of managers, customers, and the general public
• Identify and respond to sensitive community and organizational issues, concerns, and needs
• Maintain confidentiality of information
• Work in a safe and prudent manner
• Adhere to Sheriff’s Office code of ethics

DESIRED QUALIFICATION:

• Associate’s degree, or higher, from an accredited university in law enforcement, criminal justice, business, public administration, or related field

Education and Experience

Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Three years of law enforcement supervisory or administrative experience in a Sheriff's department at a level equivalent to or higher than Sheriff's Sergeant in Santa Cruz County.

SPECIAL REQUIREMENTS

• Mentally and physically capable of performing the classification’s essential functions as summarized in the typical tasks section of this job specification with or without reasonable accommodations.
• Environmental Factors:  Exposure to variable temperatures, confined work spaces and heights; strong unpleasant odors, infectious bio-hazardous materials such as blood, urine and semen which might cause chronic disease or death; dust, pollens, chemical irritants; possibility of experiencing bodily injury and/or burns; individuals who may be hostile and abusive; evidence that may be disturbing such as homicide evidence.
• Hours:  May be required to work flexible hours, shifts, weekends and holidays and be subject to holdover and callback duty; and to provide a telephone number or means by which employee can be reached.
• Licenses/Certificates: Possession and maintenance of valid Class C California driver license issued by the California State Department of Motor Vehicles by the time of appointment.
• Background Investigation:  Ability to pass a full background investigation.

Bargaining Unit: 07
EEOC Job Category: 11
Occupational Grouping: 62
Workers' Comp Code:  1073