UNDERSHERIFF
Job Specifications
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Class Code:
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RG8
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Analyst:
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CC
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Date Originated:
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12/14
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Date Revised:
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DEFINITION
Under general direction, provides highly
responsible administrative and management assistance to the Sheriff-Coroner in
planning, directing and reviewing all functions and activities of the
Sheriff-Coroner’s Office; works with the Sheriff to establish, coordinate, and
implement departmental policies and procedures; ensures compliance with
federal, state, and local laws; plans, organizes, directs and coordinates the
day-to-day activities of the bureau’s of the Sheriff-Coroner’s Office through
subordinate managers; may act for, or in
the absence of, the Sheriff-Coroner as authorized by the Sheriff-Coroner; and
performs other work as required.
DISTINGUISHING CHARACTERISTICS
The Undersheriff is a single position
class that is in the Executive Management Group and is exempt from the Civil
Service rules. This class serves as the second-in-command to the
Sheriff-Coroner. This position exercises direct line supervision over the
various bureaus of the Sheriff-Coroner’s Office, and participates in the
overall development and review of departmental policies, procedures and
operations. The incumbent of this position is responsible for the day-to-day
operations of the Sheriff-Coroner’s Office, interpreting and executing department
mission and policy, and coordinating and supervising all elements of the
department. This class is distinguished
from the lower class of Sheriff’s Chief Deputy in that the latter’s
responsibilities are limited to administering one of the major bureaus.
Additionally, the Undersheriff stands next in authority to the Sheriff-Coroner
and may act for, or in the absence of, the Sheriff-Coroner as authorized by the
Sheriff-Coroner.
TYPICAL TASKS
- Plans, organizes, and directs the
operation of the various bureaus of the Sheriff-Coroner’s Office; assumes
day-to-day management responsibility for assigned services and activities;
acts as chief staff officer to the Sheriff-Coroner in all matters of
departmental operations
- Confers with and assists the
Sheriff-Coroner on departmental plans, policies, procedures, budget preparation
and development, and legislation that may impact the department
- Consults with and advises Sheriff
Chief Deputies on personnel issues, proposed departmental reorganizations,
and establishing operating policies, as required to manage the bureaus
- Plans for the utilization of
resources and assists in the preparation, administration and management of
the departmental budget
- Establishes appropriate service and
staffing levels for assigned areas; monitors and evaluates the efficiency
and effectiveness of service delivery methods and procedures; allocates
resources accordingly
- Assists in maintaining departmental
liaisons with other law enforcement agencies, other County departments and
community agencies
- Meets with Chief Deputies,
Lieutenants, and other middle managers to review performance objectives,
goals, assignments, allocating resources, budgeting and recordkeeping
systems needed to meet the department’s diverse responsibilities
- Reviews and prepares a variety of
reports on budgetary, personnel, administrative, managerial, and
operational matters for submission to the Sheriff-Coroner
- Implements, interprets, and
develops policies and procedures related to law enforcement services
- Plans and directs development and
implementation of programs related to law enforcement activities,
including prevention and investigation of crimes, protection of life and
property, care and custody of prisoners, communications and related
activities
- Represent the Sheriff-Coroner’s
Office to other County departments, elected officials, and outside
agencies; coordinate assigned activities with those of other departments
and outside agencies and organizations
- Actively plans for future growth,
contingencies and changes in department functions and operations
- Develop emergency response action
plans as needed by the department and the community
- Evaluate public complaints
pertaining to activities, practices, or individuals of the
Sheriff-Coroner’s Office; direct internal investigations within the
department as directed by the Sheriff-Coroner
- Respond to and resolve difficult
and sensitive citizen inquiries and complaints
- Acts for the
Sheriff-Coroner when so authorized in the latter's absence
EMPLOYMENT STANDARDS
Knowledge:
Thorough knowledge of:
- Principles and
modern methods of law enforcement administration including organization, fiscal
management, personnel management, staff development, budgetary preparation and
controls, program planning, and implementation
- Principles
of employee supervision and personnel management including training,
disciplinary action and modern information systems
- Law enforcement
theory, principles, and practices and t heir application to a wide variety of
services and programs
- Federal, state,
and local laws, ordinances, court decisions, regulations, and rules enforced by
and governing the activities of a law enforcement agency and related criminal
justice agencies
- Principles
of employee supervision and personnel management including training,
disciplinary action and modern information systems
- Organization,
functions and responsibilities of a Sheriff's department
- Proper and effective methods of
deploying law enforcement personnel in accordance with anticipated and
actual emergencies
- Principles and practices of
supervision/management in the public sector
- Techniques of criminal
investigation and methods of identifying and preserving evidence
Working knowledge of:
- Court procedures in criminal and
civil cases
- Use and care of firearms and other
modern law enforcement equipment
- Geography and topography of Santa
Cruz County
- Office procedures, methods, and
equipment including computers and applicable software applications
- Technology applications related to
law enforcement
ABILITY TO:
- Develop, organize, supervise and
effectively coordinate complex major
departmental programs
- Define problem areas; direct the
collection, interpretation, and evaluation of data and development of
sound solutions to technical and administrative law enforcement problems;
coordinate and initiate actions, implement decisions and recommendations
- Analyze a wide variety of
complex situations and information and draw logical conclusions and
recommendations
- Exercise tact and judgment in
representing the Sheriff-Coroner on a variety of occasions
- Exercise responsibility,
initiative, ingenuity, independent analysis and judgment in solving highly
specialized administrative and management problems
- Use principles of inductive and
deductive reasoning to validate conclusions and recommendations
- Supervise, train and evaluate the
work of others
- Prepare and present logical, concise
oral and written correspondence and reports
- Interpret, apply, explain, comply
with, and enforce complex laws, regulations, policies, procedures, and
professional practices governing law enforcement services and operations
- Prepare and administer large and
complex budgets
- Maintain confidentiality
of information
- Make
quick, effective decisions in emergencies and take appropriate action
- Establish and maintain effective
working relationships with various diverse population groups, especially
in sensitive relationships with representatives of other agencies or
governmental units and citizen groups; deal tactfully and persuasively
with others in controversial situations
- Communicate effectively before
groups; present information and respond to questions from groups of
managers, customers, and the general public
- Identify and respond to sensitive
community and organizational issues, concerns, and needs
- Work in a safe and prudent manner
- Adhere to Sheriff’s Office code of
ethics
Desired Qualification:
- Bachelor’s degree,
or higher, from an accredited university in law enforcement, criminal justice,
business, public administration, or related field
Education
and Experience
Any combination of training and
experience that would provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Graduation from an accredited college or university with an Associate’s Degree in law
enforcement, criminal justice, business, public administration, or related
field AND at least three years of management, administrative,
and supervisory responsibility equivalent to a Lieutenant level management
position or above.
SPECIAL REQUIREMENTS:
- Mentally and physically capable of
performing the classification’s essential functions as summarized in the
typical tasks section of this job specification with or without reasonable
accommodations.
- Environmental Factors: Exposure to variable temperatures, confined work
spaces and heights; strong unpleasant odors, infectious bio-hazardous
materials such as blood, urine and semen which might cause chronic disease
or death; dust, pollens, chemical irritants; possibility of experiencing
bodily injury and/or burns; individuals who may be hostile and abusive;
evidence that may be disturbing such as homicide evidence.
- Hours: May be required to work flexible hours,
shifts, weekends and holidays and be subject to holdover and callback
duty; and to provide a telephone number or means by which employee can be
reached.
- Licenses/Certificates: Possession
of a current California Commission on Peace Officer Standards and Training
(P.O.S.T) Management Certification at time of appointment; Possession and maintenance of valid Class C
California driver license issued by the California State Department of
Motor Vehicles by the time of appointment.
- Background
Investigation: Ability to pass a full background
investigation.
Bargaining
Unit: 07
EEOC Job Category: 01
Occupational Grouping: 62
Workers' Comp Code: 1073