ASSISTANT CHIEF PROBATION OFFICER

Job Specifications

Class Code:	SX7
Analyst: DTW	MM

Date Originated:	3/01
Dates Revised:	5/14

SANTA CRUZ COUNTY

DEFINITION

Under general direction of the Chief Probation Officer, assists in planning and directing the activities of the County Probation Department; acts for the Chief Probation Officer in his/her absence or as assigned in accordance with established laws and regulations; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This single position class is the Assistant Department Head. The position reports to the Chief Probation Officer and is responsible for the day to day administration and management of the departments operations.

This class is distinguished from the next higher class of Chief Probation Officer in that the latter is a department head with responsibility for overall administration of the Probation Department.

This class is distinguished from the next lower class Probation Division Director in that the latter is responsible for the administration or supervision of a specific operation or division of the Probation Department.

TYPICAL TASKS

Assist the Chief Probation Officer to plan, organize, direct, control and evaluate Probation Department daily activities in accordance with established laws, regulations, and policies, through subordinate managers or supervisors; coordinates other duties as assigned by the Chief Probation Officer. Handles all departmental duties of the Chief Probation Officer in his/her absence.

• Supervises all of the Probation Division Directors, the Administrative Services Manager, and the Deputy Probation Officer III assigned as the Departmental Training Officer.
• Approves all final hire recommendations to the appointing authority and makes final offers of employment.
• Conducts or oversees all internal investigations, violations of policy/procedure and recommends appropriate action to the Chief Probation Officer. Responsible for disciplinary actions up to and including terminations of employment.
• Coordinates all personnel issues with Personnel and County Counsel, and advises the Chief Probation Officer of final action if it involves matters of discipline, change in policy, or new programs. Hears appeals and grievances. Responds to citizen complaints. Resolves personnel conflicts.
• Provides administrative oversight of the Departments personnel process. Manages the departments personnel issues.
• Participates in departmental budget preparation and fiscal control activities. Reviews various developmental phases of the budget, reviews Probation Administration budget expenditures and advises the Chief Probation Officer.
• Supervises and participates in analytical studies involving organizational and administrative problems; recommends solutions to these problems and improvements in departmental methods and procedures; prepares statistical and other reports on departmental activities.
• Assists in the formulation, implementation and enforcement of departmental policies, procedures, and new programs.
• Assists in the formulation and implementation of departmental strategic plans, goals, objectives and outcome measures.

EMPLOYMENT STANDARDS

Knowledge:

• Thorough knowledge of the principles of adult and juvenile probation and rehabilitation; adult and juvenile criminal justice systems relating to probation; Federal and State laws, regulations and procedures affecting probation, detention and rehabilitation programs; principles and practices of public administration including personnel and fiscal management; Superior and Juvenile Court procedures involving probation matters; community needs, and public and private community resources.

Ability to:

Plan, organize, direct and evaluate complex departmental programs and activities; develop, direct and evaluate the implementation of departmental policies and procedures; analyze situations, select alternatives, project consequences of actions, implement recommendations and take appropriate action; understand, interpret, explain and apply laws, rules, policies and regulations as they relate to the function of the Probation Department; Superior, Juvenile Courts and personnel practices; collect, interpret and evaluate narrative and statistical data pertaining to administrative, fiscal and management matters; communicate orally and in writing, to effectively present ideas, facts, recommendations, and financial/statistical reports; plan, organize, and coordinate the work of subordinate staff; establish and maintain effective working relationships with other county departments, public officials, public and private agencies, community groups and the general public.

TRAINING AND EXPERIENCE

• Two years of broad and progressively responsible administrative and managerial experience that includes working with peace officers in community corrections, probation, parole, or the criminal justice system; or,
• Two years of experience performing duties equivalent to the class of Probation Division Director in Santa Cruz County; or,
• Equivalent combination of training, education, and experience that would provide the required knowledge and abilities.

SPECIAL QUALIFICATIONS

• License Requirement: Possession and maintenance of a valid California Class C Drivers License, or the employee must be able to provide suitable transportation which is approved by the appointing authority. Completion of mandated Standards and Training for Corrections (Manager/Administrator Core Course) in the first year of job assignment.
• Background Investigation: Ability to pass a full background investigation to meet provisions of Government Code 1029, 1029.1 and 1031.
• Special Working Conditions: Exposure to the possibility of bodily injury; infections which may cause chronic disease or death; combative minor detainees; offensive odors; high noise levels; insect bites, dust and pollens. Physically and mentally capable of performing the positions essential functions as summarized in the specifications typical tasks. Apply a reasonable degree of physical exertion to control client behavior in emergency situations.
• Other Special Requirements: Availability to respond to emergencies as needed on a 24-hour basis, which may include evenings, weekends, and/or holidays.

Previous Titles: N/A
Bargaining Unit: Executive
EEOC Job Category: 02
Occupational Grouping: 68
Workers Comp. Code: 0053