PROGRAM COORDINATOR

Job Specifications

Class Code:	UU3
Analyst:	KT

Date Originated:	12/93
Date Revised:

COUNTY OF SANTA CRUZ

DEFINITION

Under direction, to coordinate, implement and monitor one or more programs within a County department; to develop program materials; to assist in planning and developing programs; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

Incumbents in this classification work independently to provide day-to-day program coordination and assist in program development and implementation. Positions in this classification coordinate programs such as the AIDS Program. This classification is distinguished from management staff in that the latter are responsible for program oversight, overall program and policy development, review and implementation, as well as program budget. This classification differs from those in the various analyst series in that the latter spend the majority of their time performing varied analyses, and researching and preparing complex reports. It differs from the lower class of Administrative Aide in that the latter performs routine administrative studies and analyses and works less independently.

TYPICAL TASKS

· Coordinates, implements and monitors program activities;

· Assists in developing plans, policies and procedures to meet the needs of County programs;

· Recommends changes in programs as appropriate;

· Prepares reports, documents and correspondence related to program activities;

· Develops program materials, including educational materials for training and outreach purposes;

· Reviews program materials for accuracy and appropriateness; represents program on community boards;

· Makes public presentations to groups of up to several hundred individuals;

· Works with County departments and agencies, private agencies and community groups to coordinate programs and to promote communication and cooperation;

· Trains, coordinates and monitors staff/volunteers and assists them in solving problems;

· May gather and provide information for grant proposals, monitor grants and assist in budget preparation;

· May recruit volunteers; may supervise subordinate staff/volunteers;

· Inputs, accesses and analyzes data using a computer.

EMPLOYMENT STANDARDS

Knowledge of:

Working knowledge of:

• Methods and techniques of coordination and monitoring;
• Training methods and techniques;
• Communication skills and techniques;

Some knowledge of:

• Basic community resources and organizations;
• Program planning and program policy development;
• Principles and practices of staff and/or volunteer supervision and training;
• Specialty area.

NOTE: Working knowledge of the specialty area may be required.

Ability to:

• Coordinate, implement and monitor County programs;
• Assist in planning, developing and implementing County programs, including policies and procedures;
• Work with community organizations to coordinate activities and secure the support of diverse community groups;
• Develop and maintain a cooperative working relationship with a wide variety of people, including community, media, school, and profession al representatives;
• Plan, assign, direct and evaluate the work of subordinate staff/volunteers;
• Analyze and prepare grant proposals, contracts and budgets;
• Speak effectively to diverse audiences;
• Develop, prepare and evaluate training/educational materials;
• Conduct training/educational sessions for professional staff, volunteers, and/or community groups;
• Prepare reports and correspondence;
• Motivate staff, including volunteers;
• Learn to input, access, analyze data and create graphics on a computer.

Special Requirements, Conditions:

License/Certificate: Possession of a valid California classes C driver license, or the ability to provide suitable transportation, which is approved by the appointing authority.

Training and Experience

Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Two years of experience assisting in program coordination, program planning or program development.

Educational Substitution: A college level degree related to the specialty area may be substituted for up to one year of the required experience.

PREVIOUS TITLES: None  

Bargaining Unit: General Rep
EEOC Job Category: 03
Occupational Grouping: 91
Worker's Comp Code: 0053