SANTA CRUZ COUNTY
 CHIEF OF STAFF – BOARD OF SUPERVISORS
Job Specifications

Class Code:	UY4
Analyst:	JAD/TC

Date Originated:	4/15
Date Revised:

DEFINITION

Under direction, to plan, organize, and coordinate office management and administration for the Board of Supervisors, and act as a confidential representative on behalf of the Board of Supervisors; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

This is a single position classification and is responsible for planning, organizing and coordinating office management and administration for the Board of Supervisors. This position is appointed by the chairperson and serves at the pleasure of all members of the Board of Supervisors. This position receives a wide variety of assignments which require knowledge of community interests and governmental functions, entail considerable contact with community groups, officials and individuals, and emphasize collecting and analyzing information on issues affecting County government business.

TYPICAL TASKS

Investigates expressed concerns from the public; responds to individual requests for information on governmental functions; officially represents the Board of Supervisors when working with departments and other agencies provides advice and assistance to groups or individuals in obtaining services or resolving complaints; inputs, accesses and analyzes data using a computer; plans, organizes and coordinates office management and administration for the Board of Supervisors office; develops and monitors the Department budget; selects, trains and evaluates clerical support staff; schedules and prioritizes work; develops and recommends policies and procedures then implements, as approved; researches requests to take action on pending legislation and recommends appropriate actions; serves as a liaison to the press on issues related to the Board's office as a whole; reviews incoming mail to the Chairperson of the Board and/or to the Board as a whole, researches issues and prepares responses; trains and orients new employees; answers inquiries from County departments, community agencies and the public; monitors Board actions and keeps current on pending issues; edits drafts; composes correspondence including letters, memoranda and proclamations; oversees the preparation of the written correspondence portion of the Board agenda;  monitors the appointment of commission and committee members; attends meetings.

EMPLOYMENT STANDARDS

Knowledge:

Working Knowledge:

• Office management, and work organization, simplification and;

Some Knowledge:

• The functions, organization and activities of local, state and federal government and of related community programs;
• The principles and practices of public administration;
• Public financing and budgeting; Public information channels and methods;
• Principles of supervision and training.

Ability to:

• Tactfully establish and maintain effective working relationships with a variety of groups and individuals;
• Understand, interpret, explain and apply laws, rules, policies and procedures;
• Interpret programs and problems to policy makers and the public;
• Plan, organize, coordinate, assign, direct and evaluate the work of clerical staff;
• Prioritize and schedule work;
• Collect, assemble, analyze and present information and proposed actions in succinct and accurate written and oral form;
• Maintain complex records and files;
• Deal with confidential and sensitive material and maintain confidentiality;
• Input, access and analyze data using a computer.

Training and Experience: Any combination of training and experience which would provide the required knowledge and abilities listed above is qualifying.