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(non-budgeted position) Definition An appointment of a person, not
employed in any capacity by the County during the current
calendar year, in a extra-help capacity which is limited to a maximum of
999 hours in a fiscal year in the County. Note:
Extra-help employees serve at the will of their appointing
authority, are excluded from Civil Service, and are not covered by
Memoranda of Understanding. Extra-help employees may receive
pay for jury duty when they are scheduled to work on a day when required
to serve as juror, provided they waive or remit the County the fee for
jury duty. Extra-help
employees may, with the prior approval of their appointing authority, be
granted two hours leave from work with pay to donate blood.
Extra-help employees do not receive holiday pay or any other type
of paid leave. SEE ADDENDA TO 91 FOR SPECIAL
INSTRUCTIONS FOR: 1.
Visiting Judges, Planning Commissioners & Assessment Appeals
Board members. 2.
Extra-help being hired or placed in Auditor-Controller's
Extra-help Pool, Budget 0110, Org. No. 0100. References 4. PRR 120. Co. Code Sec. 4.10.120.
Classification of Extra-help. 5. PRR 120. Co. Code Sec. 4.15.030.
Appointment Procedures. 6. PRR 120. Co. Code Sec. 4.15.030. Ban on
Employment of Department head Relatives. 7. PRR 130. Civil Svc. Rule IV. Standards
and Qualifications for Employment. 11.
PRR 130. Civil Svc. Rule VI B. Certification of Eligible. 15.
PRR 130. Civil Svc. Rule VI I. Extra-help Appointment. 27.
PRR 130. Civil Svc. Rule XV. Nepotism. 32.
PRR Sec. 161. D. Salary Step for Extra-help. Required Documentation 1.
Action Form completed. 2.
Certification form completed in full. 3.
Copy of application. 4.
IF a former regular employee who was at an advanced step
previously and who did not work in any capacity for the County in this
calendar year, specify step desired per PRR Section 161 D. Note:
Place an N in the "N" box on line 1 for this
transaction. EXTRA-HELP EMPLOYEES:
ADDENDUM DATE:
August 1, 1984 SUBJECT:
APPOINTMENT OF EXTRA HELP EMPLOYEES TO POOL #0100 -#0100 Definition Procedure Operating Department
Complete form PER 113A OR PER 113B. PER 113A should be completed if the
extra-help candidate is NOT currently assigned to the pool and the
departments will employ the services of the candidate in the same or
alternating pay period. A New Hire Document or Action Form should be completed in the
usual manner, however, use #0110 as the department number and#0100 as
the org unit. PER 113B should be completed if a
department wishes to employ the services of an extra-help employee
currently assigned to the pool. TIME CARDS for pool employees are
to be completed to each department and submitted per instructions on
form PER 113A and PER 113B. Personnel Department Employment Services
The Employment Services Analyst will review form PER 113A or PER 113B for
completeness, the appropriateness of the classification and pay
requested and whether the candidate is certifiable from an eligible list
or meets minimum qualifications for the class where no eligible list
exists. Records Unit
Verify completeness of PER 113A or PER 113B
(including departmental or analyst signatures), attach a copy to
Action Form (if PER 113B is used, a copy is forwarded to Payroll), send
a copy to the operating department and file the original in Pool Folder
in Records Unit. Auditor-Controller
Verify Action Form is accompanied by PER 113A (if use of existing employee:
PER 113B) with departmental and Personnel authorization
signatures. Time cards
are not to be processed for payment from pool unless a PER 113A or PER
113b for each department usinga pool employee is on file in the Payroll
Unit of the Auditor-Controller's Office. Effective Date of Transaction A transaction which is to be
effective the first day of a pay period will be processed for that date
if received within deadlines and necessary approvals obtained. A transaction which is not
effective the first day of a pay period will have an effective date of
the next pay period, provided the transaction is received within
deadlines and all approvals are obtained. EXTRA-HELP EMPLOYEES - ADDENDUM 91
SPECIAL INSTRUCTIONS: VISITING JUDGES, PLANNING COMMISSIONERS,
MEMBERS OF ASSESSMENT APPEALS BOARD, MEMBER OF CIVIL SERVICE COMMISSION,
MEMBERS OF SANITATION DISTRICT BOARD The above listed persons receive
pay for their "assignments" and thus must be placed on the
payroll system for pay, tax and certain insurance (e.g., Worker's
Compensation) purposes. Required Documentation 1.
Action form completed. 2.
W-4 form completed by person. 3.
Oath of Office form completed by person. Special Instructions for Action Form. (See attached
Sample.) line 2 - B/S is 92 for Visiting
Judges, 93 for all others. line 2 - E/S is always EC. line 6 - "Employee position
number" is ___-999, with "class code" as follows: XX1 - 999
- Visiting Judge XX2 - 999 - Planning Commissioner XX3 - 999 - Assessment Appeals
Board XX5 - 999 - Sanitation District
Board line 6 - employee class title: use
title from above. line 6 - class of position: Must be
XX1, XX2, XX3, XX4 or XX5. line 9 - sex: complete this field. line 9 - birthdate is always zero
filled ( line 9 - EEOC is always 6. EXTRA-HELP APPOINTMENTS/EMPLOYEE (non-budgeted positions) 93
EXTRA-HELP APPOINTMENT - FORMER EMPLOYEE Definition The appointment of a person in an
extra-help capacity who has been employed by the County in any capacity
during the current calendar year, for a maximum of 999 hours in a
fiscal year in the County. Note:
When a department wishes to appoint an employee in a budgeted
position as extra-help, the employee must first be terminated from
his/her budgeted position, and then appointed as extra-help in the next
pay period or following pay periods. Note:
Extra-help employees serve at the will of their appointing
authority, are excluded from Civil Service, and are not covered
memorandum of Understanding. Extra-help employees may receive
pay for jury duty when they are scheduled to work on a day when required
to serve as a juror, provided they waive or remit to the County for jury
duty. Extra-help employees
may, with the prior approval of their appointing authority, be granted
two hours leave from work with pay to donate blood.
Extra-help employees do not receive pay for holidays or any other
type of paid leave. References 4. PRR 120. Co. Code Sec. 4.10.120.
Classification of Extra-help. 5. PRR 120. Co. Code Sec. 4.15.030.
Appointment Procedures. 6. PRR 120. Co. Code Sec. 4.15.030. Ban on
Employment of Department head Relatives. 7. PRR 130. Civil Svc. Rule IV. Standards
and Qualifications for Employment. 11.
PRR 130. Civil Svc. Rule VI B. Certification of Eligibles. 15.
PRR 130. Civil Svc. Rule VI I. Extra-help Appointment. 27.
PRR 130. Civil Svc. Rule XV. Nepotism. 32.
PRR Sec. 161. D. Salary Step for Extra-help. Required Documentation 1.
Action Form completed. 2.
Certification form completed in full. 3.
Copy of application. 4.
IF a former regular employee who was at an advanced step
previously and who did not work in any capacity for the County in
this calendar year, specify step desired per PRR Section 161 D. Note:
Place an R in the "T" box on line 1 for this
transaction. 94
APPOINTMENT TO DIFFERENT CLASS AS EXTRA-HELP Definition The appointment of a current
extra-help employee to any different class in an extra-help capacity. NOTE:
An extra-help employee may work only 999 hours in a fiscal year, regardless of job class or
department. References 4. PRR 120. Co. Code Sec. 4.10.120.
Classification of Extra-help. 5. PRR 120. Co. Code Sec. 4.15.030.
Appointment Procedures. 6. PRR 120. Co. Code Sec. 4.15.030. Ban on
Employment of Department head Relatives. 7. PRR 130. Civil Svc. Rule IV. Standards
and Qualifications for Employment. 11.
PRR 130. Civil Svc. Rule VI B. Certification of Eligibles. 15.
PRR 130. Civil Svc. Rule VI I. Extra-help Appointment. 27.
PRR 130. Civil Svc. Rule XV. Nepotism. 32.
PRR Sec. 161. D. Salary Step for Extra-help. Required Documentation 1.
Action Form completed. 2.
Certification form completed in full. 3.
Copy of application. Effective Date of Transaction A transaction which is to be
effective the first day of a pay period will be processed for that date
if received within deadlines and necessary approvals obtained. A transaction which is not
effective the first day of a pay period will have an effective date of
the next pay period, provided the transaction is received within
deadlines and all approvals are obtained. EXTRA-HELP APPOINTMENTS/EMPLOYEES 95
APPOINTMENT TO SAME CLASS IN DIFFERENT DEPARTMENT AS
EXTRA-HELP Definition The appointment of a current
extra-help employee to a non-budgeted position in the same class in
another department. NOTE:
an extra-help employee may work only 999 hours in a fiscal year, References 4. PRR 120. Co. Code Sec. 4.10.120.
Classification of Extra-help. 5. PRR 120. Co. Code Sec. 4.15.030.
Appointment Procedures. 6. PRR 120. Co. Code Sec. 4.15.030. Ban on
Employment of Department head Relatives. 7. PRR 130. Civil Svc. Rule IV. Standards
and Qualifications for Employment. 11.
PRR 130. Civil Svc. Rule VI B. Certification of Eligibles. 15.
PRR 130. Civil Svc. Rule VI I. Extra-help Appointment. 27.
PRR 130. Civil Svc. Rule XV. Nepotism. 32.
PRR Sec. 161. D. Salary Step for Extra-help. Required Documentation 1.
Action Form completed. 2.
If appointment from certification, certification form completed
in full. If no certification, memo from department needed. Effective Date of Transaction A transaction which is to be
effective the first day of a pay period will be processed for that date
if received within deadlines and necessary approvals obtained. A transaction which is not
effective the first day of a pay period will have an effective date of
the next pay period, provided the transaction is received within
deadlines and all approvals are obtained. |