SANTA CRUZ COUNTY
PERSONNEL ADMINISTRATIVE MANUAL

 

Topic: SPLITTING AND COMBINING POSITIONS 
Section: CLASSIFICATION
Number: Dec. 21, 1990
Date Issued: Dec. 21, 1990
Date Revised:

PURPOSE:

To describe the procedures and approvals required to split or combine budgeted positions.

CROSS REFERENCE:

Voluntary Reduction of Hours - V.1.C.5.

POLICY:

  1. Departments may request to split or combine budgeted positions during mid-year prior to the annual budget approval process. Requests require County Administrative Office approval. 

  2. Positions can not be less than half-time (20 hours per week).

PROCEDURE:

  1. Departments request through a memo (Samples Attached) that a position

    be split; (OR) two or more, less than full time positions be combined.

    1. Memos should include:

      1. The position(s) number identification

      2. The name of incumbent(s) if filled (submit Voluntary Reduction of Hours if relevant)

      3. The reason for the request

      4. A description of the duties as required to make a classification determination.

    2. Memos are submitted to the County Administrative Office for

      approval.

  2. County Administrative Office reviews the request and if appropriate,

    considering budgetary implications if any, signs the memo as approved and forwards it to Personnel for processing.

  3. Personnel staff review the request for classification appropriateness

    and if appropriate, prepares a PAN form to effect the request.

  4. Records Unit staff enter the information into the budgeted position

    file and make appropriate position history file entries.

Date:

To: County Administrative Officer
From: Department Head
Subject: Authorization for Position Split - UJ3-002AA

 

We are requesting authorization to divide a Computer Operations Technician position UJ3-002AA into two half-time positions. The present incumbent has requested a reduction in hours from full time to half-time. (PER1088 attached) This position is one of our critical computer operations and we cannot hold the remaining half-time position vacant.

Please authorize dividing this position into two half-time positions.
FROM       TO
UJ3-002AA J. JOHNSON      UJ3-002XA J. JOHNSON
UJ3- XA VACANT
TOTAL 1.00 FTE    TOTAL 1.00 FTE
 

 

 

___________________________________________

Approved, County Administrative Office

 

 

 

 

___________________________________

Date

 

   
Effective date: ________________________________

 

Distribution: original-Personnel, copies CAO and requesting department

                                              

Date:

To: County Administrative Officer
From: Department Head
Subject: Position Change

We would like to adjust hours between two .75 Account Clerk positions to have one full-time and one half-time position, as below:
FROM       TO

CH3-003LA VACANT 

CH3-003XA VACANT
CH3-004LA C. SMITH CH3-004AA C. SMITH
TOTAL 1.50 FTE TOTAL 1.50 FTE
 
The incumbent, C. Smith, request full-time and the Accounting Supervisor agrees that this is advantageous to the work in her section.
 

 

 

___________________________________________

Approved, County Administrative Office

 

 

 

___________________________________

Date

   
Effective date:________________________________
 

Distribution: original-Personnel, copies CAO and requesting department