SANTA CRUZ COUNTY
PERSONNEL ADMINISTRATIVE MANUAL

PURPOSE:

To correct certain appointment/processing errors that occur through administrative oversight.


LEGAL BASIS:

County Code Section

POLICY:

1. The Personnel Director is delegated the authority by the Board of Supervisors to approve the correction of certain administrative errors, provided all of the following conditions are met:
   
   
   1. The action is one in which the Personnel Director has the discretion to approve under County regulations; and 

   2. The operating department can document its intent to take the action on a timely basis; and
      
      
   3. The operating department had collected or prepared substantiation for the action on a timely basis; and
      
      
   4. The Personnel Director was made aware of the error within three pay periods of the pay period in which the action was intended.
      
      
2. The Personnel Director may elect to request Board of Supervisors approval of any action which could be approved under this delegated authority.
   
   
3. This delegated authority does not extend to any action where other statutory or regulations requirements for the action were not met.
   
   
4. The Personnel Department on a quarterly basis will report to the Board all actions corrected through this delegation including the nature of the correction and the reasons for the action not being processed in a timely manner. 
   
   

1. The operating department requests in writing to the Personnel Director that the correction be made, stating the facts of the error. The operating department submits all required paperwork to effect the correction.
   
   
2. The Personnel Director approves or disapproves the requests and notifies the operating department of the decision.
   
   
3. If approved, the Personnel Records Unit processes the necessary personnel/payroll documents and the operating department prepares any gross pay adjustments required and forwards them to Personnel for submission to the Auditor for payment.