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Topic: PERSONNEL DEPARTMENT ORGANIZATION Date Issued:

Nov. 15, 1990

Section: ORGANIZATIONAL STRUCTURE Date Revised:

Dec. 16, 1991

Number: I.1. Oct.

1,

1994

Jan.

3,

1995

Sept. 1999

PURPOSE:

To define the organizational structure of the Personnel

Department including functional responsibilities for carrying out

personnel related activities.

LEGAL BASIS:

County Code Sections 2.08 and 2.16

POLICY:

I. The Personnel Department is organized into four divisions

- Employee Relations/Salary and Benefits Administration,

Personnel Services Division, Equal Employment Opportunity

/ Non-Discrimination and Risk Management. The

administrative function for the department is carried out

by the Personnel Director and Division Managers, supported

by a .6 Administrative Services Officer II, .75 Accounting

Technician, 1 Secretary, 2 Sr Receptionists and 1 Typist

Clerk II/I.

II. The functional responsibilities are as follows:

A. Administration: 5100

Budget

Policy Development

Procedure Development

Program Monitoring

Negotiations with employee organizations

Board of Supervisors Interface

Civil Service Commission Secretary

Civil Service Commission Rules

B. Employee Relations/Salary & Benefits Admin Division:

5110

Salary Plan

Grievances

Disciplinary actions

Internal Salary Relationships

External Salary Relationships

Salary Administrations

Negotiations

Surveys related to salary reviews

Turnover Reports

Personnel Regulations

Memoranda of Understanding

Performance Evaluation System

Benefit Administration

Dental Self Insurance Program

Records/Transaction Processing

County Training Programs: 5120

County Tuition Reimbursement Program

Employee Recognition Program

Voluntary Time Bank

C. Personnel Services Division: 5130

Recruitment Program

Testing Program

Certification

Employee Selection Program

Classification Plan

Volunteer Initiative Program

D. Equal Employment Opportunity/Non-Discrimination

Division: 5140

Equal Employment Opportunity/Non-Discrimination

Program Administration

Equal Employment Opportunity/Non-Discrimination Plan Development

Equal Employment Opportunity/Non-Discrimination

Plan and Program Monitoring

Equal Employment Opportunity/Non-Discrimination

Policies

Equal Employment Opportunity/Non-Discrimination

Education and Training

Workforce Diversity and Cultural Competency

Accessibility and Reasonable Accommodation

Prevention of Harassment and Sexual

Harassment

Discrimination or Harassment Complaint Resolution

Contract Compliance Program Oversight

Outreach Recruitment Oversight

Equal Employment Opportunity Commission

E. Risk Management Division: 5150

Liability Self Insurance Program

Property Insurance

Worker's Compensation Self Insurance Program

Unemployment Insurance Self Insurance Program

Occupational Safety and Health Program: 5160

County Safety Program

County Hazardous Materials Management Program

County Safety Inspection Program

Facility Employee Security Program

County Safety Training Program

County Labor/Management Safety Task Force