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Topic: PERSONNEL ADMINISTRATIVE MANUAL Date Issued:

Nov.1990

Section: ORGANIZATIONAL STRUCTURE Date Revised:

Sept.1999

Number: I.3.

PURPOSE:

To document personnel administrative policies and procedures in a

standard format and provide for a method of assuring distribution

to departments.

POLICY:

All personnel administrative policies and procedures will be

documented and distributed to departments in a standard format.

These policies and procedures will be retained in a binder in the

departments for reference as to interpretation of policies and

procedures of the Personnel Department.

PROCEDURE:

Creation of a policy/procedure

A. The Personnel Department will document policies and

procedures used in interpretation and application of codes;

rules; Civil Service Commission, Equal Employment Opportunity

Commission, County Administrative Office and Board of Supervisors

policies; and Personnel Department practices.

B. A standard format and numbering system will be used for

the purpose of department maintenance of the

policies/procedures in a Personnel Administrative

Manual.

C. Draft language will be distributed to affected

departments, divisions or functions for comments, prior

to finalization.

D. Final versions of a policy/procedure will be presented

to the department through the training of departmental

liaisons.

II. Updating of Policies/Procedures

A. Changes to policies/procedures will follow the same

practice as the creation of a policy/procedure.

B. Departmental Liaisons will be sent updates along with

instructions for filing in the Personnel Administrative

Manual and, if appropriate, an updated Table of Contents

for the Manual.

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C. Policies and procedures will be reviewed on an annual basis, in

December of each year, for necessary updates.

III. Other policies and procedures

A. Personnel/Payroll Clerk Policies and Procedures - Specific coun-

tywide procedures that are required to process personnel transac-

tions are documented in a separate detailed procedure manual.

Internal Personnel Department policies and procedures will be docu-

mented in the Personnel Procedures Manual which will be distrib-

uted to Personnel Department staff and Agency Personnel Depart-

ment staff.

C. Personnel Regulations, Memoranda of Understanding and other pub-

lished literature may be the source of policies on specific mat-

ters. These are noted in the table of contents of the Personnel

Administrative Manual if this is the case.

IV. Basis for Personnel Policies and Procedures

A. Personnel Regulations including:

1. Section 110 - Definitions

2. Section 120 - County Code Provisions, Personnel Program

3. Section 130 - Civil Service Rules

4. Section 140 - Computation of Probation

5. Section 150 - References

6. Section 160 - Salary, Compensation and Leave Provisions

7. Section 170 - Other Personnel Program Provisions

8. Section 180 - Employer/Employee Relations

9 Section 190 - Equal Employment Opportunity/Non-

Discrimination Program

B. Memorandum of Understanding with various representation units

C. Federal and State laws and regulations

D. Case law impacting specific practices

E. Personnel professional standards in general.