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Topic: EVACUATION COORDINATORS PROCEDURES Date Issued: August 19, 1994

GOVERNMENT CENTER

Section: INJURY AND ILLNESS PREVENTION PGM Date Revised:

Number: XX.16.C.

PURPOSE: To insure safety and reduce injury to County employees and visit-

ing public during emergency evacuation.

I. RESPONSIBILITIES:

A. County Administrative Officer

The County Administrative Officer (CAO) has authority on whether

or not to evacuate. If the CAO determines the Government Center

is to be evacuated, the Emergency Services Director (or designee)

will be contacted to activate the building alarm to signal imme-

diate evacuation. (Please refer to the Personnel Administrative

Manual Policy - Safety Incident Management Protocol XX.15 for

response to specific incidents).

B. Emergency Services Director

The Emergency Services Director will follow established protocol

and procedures to evacuate the Government Center as appropriate.

The Emergency Services Director is responsible for evacuation and

Evacuation Coordinators. (See OPRI Evacuation Coordinator Listing

by floor)

C. Occupational Safety and Health Program Manager

The OSH Program Manager is responsible for the training of Evacu-

ation Coordinators for the Government Center. Tasks which the OSH

Program is to establish and maintain are:

1. Chain of command for each department and each floor. A re-

sponsible Floor Coordinator, under the direction of the

Emergency Services Director, will assume command for each

floor to direct all floor department coordinators and will

insure the two floor bathrooms have been evacuated.

2. Establish a training program and procedures for evacuation

of employees and visiting public. Training will include the

XX.16.C.

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concepts of the Internal Emergency/Disaster Plan and build-

ing Evacuation Plan.

3. Provide specialized training necessary to evacuate employees

and visiting public requiring special assistance (e.g. wheel

chairs, heart ailments, blind, etc.). See Evacu-Trac Operat-

ing Instructions Personnel Admin Manual Section XX.16.B. for

details.

4. Establish the schedule for inspections and lubrication

schedule by GSD of specialized equipment needed for evacua-

tion of those requiring special assistance.

5. Identification of employees needing special assistance.

D. Department Heads, Floor Coordinators and Evacuation Plan Coordi-

nators Responsibilities

1. Responsible for evacuation of their department, adjacent

hall areas, floor restrooms and other public areas.

2. Responsible for instruction of employees, in the Government

Center Evacuation Plan and Procedures, as well as identifi-

cation of Floor Coordinators and Evacuation Plan Coordina-

tors (coordinated with Emergency Services Director).

3. Scheduling of one or more Evacuation Coordinator per shift

at all times (e.g. District Attorney, Sheriff, etc.).

4. Identification of employees needing special assistance dur-

ing evacuation and providing that information to Emergency

Services Director and OSH Program Manager.

5. Insure Evacuation Coordinators are familiar with the use of

specialized evacuation equipment (coordinated with OSH).

E. Employee Responsibilities

1. Knowledge of evacuation routes from work area(s).

2. Secure confidential information and money as time allows.

3. Turn off all office equipment when evacuating.

4. Employees should take valuables and clothing when exiting

the building, if time permits, in the event re-entry is

delayed.

XX.16.C.

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II. PROCEDURES FOR EVACUATION:

1. Once the building alarm has sounded, Department Heads and Evacua-

tion Coordinators will inspect their areas and advise employees

to evacuate using prescribed evacuation routes. (Elevators ARE

NOT to be used during an emergency evacuation.) All doors shall

be closed but remain unlocked for emergency personnel access.

2. Employees are to be directed to parking areas adjacent to Ocean

Street (Please see the County Emergency Plan and Building Evacua-

tion Procedure). Employees are to remain in designated safe areas

until further instructions are given through Department Head or

Evacuation Coordinators.

3. Department Heads and Evacuation Coordinators are to implement

evacuation procedures for employees and visitors which need spe-

cial assistance as soon as employees are in the process of evacu-

ating. (See Evacu-Trac Operating Instructions Personnel Admin

Manual Section XX.16.B. for details)

4. As soon as Evacuation Coordinators have completed evacuation,

they are to report to their Floor Coordinator for further in-

structions or information.

5. As soon as Floor Coordinators have completed evacuation,

they are to report to the Emergency Services Director for ex-

change of information and for further instructions.

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