SECTION 301 - ASSIGNMENT OF COUNTY VEHICLES MAINTAINED BY GENERAL SERVICES DEPARTMENT

 

      A.    Authorization

 

            1.   The County Administrative Officer shall approve all departmental requests for permanent vehicle assignment to employees, except requests for Public Works vehicles, which shall be approved by the Director of Public works.

 

            2.    The assignment of vehicles shall be in accordance with the following:

 

                  a. The County Administrative Officer may reassign vehicles between departments or functions based on overall County priorities and needs.

 

                  b.  General Services may exchange assigned vehicles between assignees to provide for optimum utilization of the overall fleet.

 

      B.    Permanent Vehicle Assignment

 

            1.    General Criteria

 

                  All permanent vehicle assignments shall be governed by the following criteria:

 

                  a.   The vehicle will be driven a minimum of 7,000 miles per year on County business; or

 

                  b.   The vehicle is specially equipped to meet the work needs  of the  department. Vehicle in this category include those:

 

                        1)    Designed  to  carry  special  equipment  or heavy tools; or

 

                        2)    Specially marked to  carry out  enforcement duties; or

 

                        3)   Used to transport  Human Services Department, Health Services Agency and Public  Guardian clients.

 

            2.    Annual Review

 

                  Annually, on or before January 31, the County Administrative Officer and  Director of  Public  Works  shall review the  permanent  vehicle  assignments  to  assure conformance with these guidelines. The ANNUAL REPORT ON PERMANENT AND REGULAR OVERNIGHT VEHICLE ASSIGNMENT form shall be completed as part of the annual review.

 

 

            3.    General Services Vehicle Assignment Request Form

 

                  Request for permanent assignment and/or replacement of County vehicles shall be submitted on a "REQUEST FOR ASSIGNMENT OF COUNTY VEHICLE" (Form GSD-71) to the General Services Department. General Services will review the request and forward to the County Administrative Office with a recommendation.

 

      C.    Short Term Assignment of County Vehicles

 

            1.      General Services maintains a "pool" of County vehicles for assignment departments with a limited or short-term need.

 

            2.    Pool vehicles are available at the Fleet Operations Center, 691 Ocean Street.

 

            3.      To obtain use of a pool vehicle, all employees intending to drive must provide a Budget Unit number for billing purposes and present a valid driver's license to the staff at the Fleet Operations Office. Note that the person checking out the vehicle is the only authorized driver. In unusual cases where checkout cards and/or driver's licenses cannot be presented for valid reasons, limited waivers may be granted by prior arrangement with and approval of the Director of General Services or his/her designee.

 

            4.   Pool vehicles are generally checked out for one day or less. Vehicles may be checked out for two or more days by a request submitted in advance, stating time period needed, number of persons using vehicle, purpose, destination, and date and time of expected return. Since the quantity of pool vehicles is limited, requests will be filled at the discretion of the Director of General Services.