SECTION 520 - SAFETY PROVISIONS FOR FACILITIES MAINTENANCE CONTRACTS

County buildings and other facilities occasionally require major maintenance work or remodeling which will impact ongoing operations with employees and the public. The objective of these procedures is to minimize the adverse aspects of these projects and provide adequate safeguards to insure the safety of all concerned.

A. Safety Requirements to be included in the Plans and Specifications

All projects which require formal bidding shall include provisions for the following in the plans and specifications:

1. A requirement for the contractor to submit current material safety data sheets (MSDS) on all products subject to the requirements of California Administrative Code Section 5144. The MSDS's will be required prior to the contractor receiving a notice to proceed.

2. A proposed safety program which outlines the precautions to be taken by the contractor to ensure the safety of county employees and the public. This should include any special training the Contractor's employees are required to take.

B. Review of Plans and Specifications prior to Advertisement for Bids

Plans and specifications will be reviewed by the Safety Officer for potential problems with hazardous materials or dangerous construction conditions. The Safety officer will provide recommendations on any special provisions in the plans and specifications needed to minimize risk to County employees and the public.

C. Review of Submittals

MSDS's and the contractors safety program will be reviewed by the Safety officer prior to start of work. The Safety officer will review the contractors proposed safety program to determine if adequate provisions have been included to provide reasonable safety for the public and County employees. The safety officer will make recommendations on any special precautions employees should take to minimize unavoidable adverse effects of the projects.

D. Coordination with Affected Departments Prior to Start of Project

The department head, for any department having employees assigned to an area impacted by the project, will receive a copy of the safety program and all MSDS'S. The department will be advised of the proposed project schedule and any special coordination efforts to minimize the impact of the project during construction will be discussed.

E. Construction Coordination

The project manager will coordinate the project and ensure that the contractor adheres to the approved safety program. The project manager will advise affected department heads of any significant changes in the project schedule and provide MSDS's for any additional products the contractor proposes to use which were not included in the original submittals.