POLICY AND
PROCEDURES
TABLE OF
CONTENTS
Title / Section
Department
Title I - Finances and Accounting
100 - Travel Rules and Regulations Claiming Procedures Auditor-Controller
110 - Petty Cash Procedure Using AUD-77
200 - Claims Against the County (Direct Claims)
Requirements for Completed Direct Claim
300 - Contracts and Agreements
400 - Accounting Procedures
450 - Fund Balance Policy
500 - Payroll Procedures
600 - Capital Asset Accounting
700 - Signature Authorization 800 - Debt Management Policy 850 - Continuing Disclosure Compliance Procedures 900 - Grant Accounting - Grants and Revenue
Agreements 1000 - Accounting for Donations
Title II - Personnel Procedures
Personnel
100 - Personnel Regulations and References
200 - Personnel Administrative Policies
Title III - Plant, Equipment, Services and Supplies
General Services
100 - Purchasing Procedures
120 - County Letterhead Standards
200 - Material and Color Standards for County Offices
300 - Use of County Vehicles
301 - Assignment of County Vehicles Maintained by General
Services Department
302 - Vehicle Accident Review
303 - Accident Reporting Procedures-County-Owned Vehicles and
Equipment
304 - Fuel Efficiency Standards of County Vehicles
305 - Employee Vanpool
310 - Use of County Oil Company Credit Cards
320 - Use of Private Vehicles for County Business
321
- Rental cars
330 - Parking
500 - Facilities Management
510 - Use of County Facilities for Filming
520 - Safety Provisions for Facilities Maintenance
Contracts
600 - Energy Conservation
700 - Utility Services
800 - Notification of Local Contractors
Clerk of the Board
Title IV - Records Management
General Services
100 - General Information
200
- General Provisions
300 - Government Code Sections on Records Retention and
Dispensation
400 - Destruction of Records
County Counsel
402 - Rules and Laws Applicable to Boards,
Commissions and Committees
Title V - Administration and Legislation
Board of Supervisors/ County Admin. Office
100 - Board of Supervisors' Agenda Procedures
101 - Regular Meetings: Board of Supervisors
102 - Additional Meetings: Board
of Supervisors
103 - Department Submission Requirements
104 - County Administrative Office Review
105 - Agenda
Committee Procedures
106 - Late Submission/Addenda and Late Items Procedures
107 - Agenda Duplication Procedures
108 - Advance Agenda Material
109 - Continued
110 - Deletion of Items
111 - Additions
or Revisions to Agenda Items
112 - Agenda Packet Distribution List
113 - Agenda and Action Summary Minutes Mailing List
114 - Agenda Available
115 - Department Review
116 - Suggested Wordings for Recommended Action
118 - Written
Correspondence Listing
119 - Cover Letters to the Board of Supervisors
120 - Appointments to County Advisory Bodies
121 - Legislative
Program
122 - Master Calendar
200 - Unified Fee Schedule
201 - County Administrative Office
300 - County Counsel County Counsel
301 - Honorary Proclamations
400 - Procedures Manual
County Admin. Office
401 - Political Activities of County Employees Concerning Ballot Measures
402 - Rules and Laws Applicable to Boards, Commissions and Committees
403 - Appointments of County Employees As
Notaries Public
404 - Payment for Employee Equipment Damaged or Stolen
405 - Defending Professionally Licensed Employees in Administrative Procedures
500 - Santa Cruz County General Fund Budgeting Principles
Title VI - Information Services: Telephone,
Duplicating/Printing
200 - Duplicating/Printing
Information
Services
210 - Shipping and Receiving at Governmental
Center
220 - Mail Preparation Procedures
320 - Appropriate Use of Telephone Policy
410 - Request for Review of Technology Purchases: Hardware and Software, Including Cloud Services
440 - County Ownership of and Access to
Computer Data, Files, and Software
461 - Logon Banners
462 - County Web Site Policy Guidelines
463 - Acceptable Use and Mobile Device Policy
464 - Use of Cellular Phones for County Business
465 - Remote Access Policy
466 - Identification and Authentication Requirements: Password Policy
467- Identification and Authentication Requirements: Password Standards
469- Data Access Policy
470- Wireless Networking Policy
471- E-mail Use and Retention Policy
472- Green IT Policy
Title VII - Department Procedures
100 - Policy for
Establishing Parcel-Based
Fees
County Administrative
200 - Protocol for Employee Exposure
to Blood/Blood Products Health Services Agency
300 - Parks Naming Policy
301 - Release of Helium Balloons
302 - Public Art and Design Guidelines
303 - Street Naming and Addressing Standards and Procedures
304 - Parks Facilities Management
400 - Recording of Subdivision Agreement
County Recorder
500 - Integrated Pest Control
600 - Tuberculosis (TB) Testing Policy
700 - Whistleblower Hotline
800 - Endorsements
900 - Public Convenience and Necessity Determinations
1000 - Policy for Cancelling Property Tax Interest and Penalties
1100 - License to Sell Firearms
1200 - Managing Public Records Act Requests
rev. 06/2015