SANTA CRUZ COUNTY
PERSONNEL ADMINISTRATIVE MANUAL

Topic:	INTRA-DEPARTMENTAL TRANSFER LISTS
Section:	FILLING OF VACANCIES – ELIGIBLE LISTS
Number:	V.2.K.

Date Issued:	Jan. 1, 2008
Date Revised:

PURPOSE:

To define the purpose, procedure and use of Intra-departmental Transfer Lists. The purpose of this policy is to provide employees within a department a mechanism by which they can be considered for vacancies in the same classification within their current department. This mechanism benefits employees in larger departments who may not be aware of vacancies within their own department due to location and size.

LEGAL BASIS:
Section 110 Definitions of Personnel Regulations
Section 160 – Salary, Compensation and Leave Provisions

Service Employees International Union (SEIU) Memorandum of Understanding – Negotiated September 2007.

POLICY:

An employee in the General Representation bargaining unit may be considered for a transfer from one position to another position in the same class within the same department by having their name placed on the Countywide Transfer List.

PROCEDURE:

Employee:

1. All General Representation Unit employees in a budgeted position interested in an Intra-departmental Transfer must:
1. complete and submit an original up-to-date employment application for his/her current classification to the Personnel Department.
2. submit a memo requesting placement on the Transfer List for his/her current classification to the Personnel Department.

Personnel Department:

2. Personnel reviews the employee's request and application and makes a determination as to whether or not the Intra-departmental Transfer requirements have been met and all submitted materials are completed thoroughly. The Personnel Department will notify the employee of their findings. If approved, Personnel places the employee's name on a Countywide Transfer List for certification to vacant positions.
3. Personnel certifies Intra-departmental Transfer List for vacant position(s) to departments that request to fill any vacant position through an Intra-departmental Transfer.

Operating Department:

4. The operating department shall contact all individuals on the Intra-departmental Transfer List to conduct interviews. If the employee is selected, the operating department submits to Personnel:
1. Personnel-Payroll Action Form (transaction code 21 i.e., Position Code Change);
2. Copy of employee's employment application;
3. Certification form with all outcome codes;
4. Other general requirements (e.g. freeze exemption)

Personnel Department:

5. Personnel reviews the above paperwork to insure that specific and general requirements are met, notifies the department of their findings and forwards paperwork accordingly. There will be no change to employee’s status, step hours or probation hours as the Intradepartmental Transfer is a position code change within the same department.