TITLE II PERSONNEL PROCEDURES

100 - PERSONNEL REGULATIONS AND REFERENCES

A large body of Personnel regulatory and reference material exists. This material is combined in a separate manual which is intended to serve as a central resource document for the laws, rules, regulations, policy and reference sources which have been created to govern various elements of the Personnel Management System, excluding Risk Management. An index of the separate Personnel Regulations and References of Santa Cruz County Manual is shown below to provide a cross-reference to users of the County Procedures Manual. Copies of the Personnel Regulations and References of Santa Cruz County Manual are provided to each department and its contents are updated periodically by the Personnel Department.

INDEX: PERSONNEL REGULATIONS AND REFERENCES OF SANTA CRUZ COUNTY
Section 000 - INTRODUCTION
Section 110 - DEFINITIONS
Section 120 - COUNTY CODE PROVISIONS PERSONNEL PROGRAM
                        Recodified November 1994
2.16  Personnel Director
2.46  Civil Service Commission
3.04  General Provisions
3.08  County Civil Service System
3.12  Coverage
3.16  Classification
3.20  Examinations and Eligible Lists
3.24  Separations from Classified Service
3.28  Appointments
3.32  Payroll Provisions
3.36  Retirement
3.40   Conflict of Interest--Incompatible Activities
Section 130 - CIVIL SERVICE RULES
  1. Civil Service Commission
    1. Meetings of the Civil Service Commission
    2. Administration of the Civil Service System
    3. Notice to Employees
    4. Appeals to the Civil Service Commission
    5. Studies
  2. Personnel Director
    1. Delegation of Authority
    2. Commission Secretary
    3. Personnel Forms and Records
  3. Classification
    1. Classification Plan
    2. Availability of Classification Plan
    3. Basis for Classification of Positions
    4. Allocation of Positions to Classes
    5. Class Specifications
    6. Use of Class Titles
    7. Positions Covered
    8. Classification of New Positions
    9. Reclassification
    10. Delegation of Classification Actions
    11. Notice and Hearing on Proposed Classification Action
    12. Alternate Staffing and Alternate Classes
    13. Effect Upon Incumbent of Upward Reclassification of Position
  4. Standards and Qualifications for Employment
    1. Basic Requirements
    2. Applicability of Employment Standards
  5. Examinations
    1. Purpose of Examinations
    2. Filing of Qualifications Statement
    3. Examination Announcements
    4. Publicizing Examinations
    5. Appeals from Applicants
    6. Nature of Tests
    7. Assignment of Examination Weights
    8. Frequency of Examinations
    9. Examination Review
    10. Term of Candidates' Eligibility
    11. Scoring Examinations
    12. Rating of Training and Experience
    13. Investigations
    14. Veterans Preference Credit
    15. Oral Examination
    16. Notice of Examination Results
    17. Establishment of Eligible Lists
    18. Alternate Eligible Lists
    19. Manpower Training Lists
    20. Transfer of Eligibility
    21. Qualifying Examinations
  6. Appointment and Probation
    1. Notification of Vacancy
    2. Certification of Eligibles
    3. Withholding or Removal of Names from Certification
    4. Certification Methods
    5. Probation
    6. Restoration of Probationary Employees to Eligible List
    7. Provisional Appointments
    8. Emergency Appointments
    9. Extra-Help Appointments
    10. Substitute Appointments
    11. Temporary Underfill
    12. Appointment to Previous Class
    13. Demotion
    14. Work in a Higher Class
  7. Transfers
    • Requirements for Accomplishing Transfers
  8. Promotional Examinations
  9. Training
  10. Employee Performance Evaluation
    1. Rating Period
    2. Special Evaluations
    3. Evaluation Methods and Reports
    4. Use of Evaluation Results
    5. Appeal of Evaluation Ratings
  11. Leaves of Absence
    1. Military Leave
    2. Leave of Absence Without Pay
    3. Return from Leave of Absence
    4. Involuntary Leave of Absence Without Pay for Medical Reasons at Direction of Appointing Authority
  12. Layoff
  13. Resignation
    1. Notification by Employee
    2. Requirements for Reinstatement
  14. Disciplinary Actions
    1. Authority
    2. Causes for Disciplinary Action
    3. Procedure Relating to Criminal Action
    4. Notice of Disciplinary Action
Section 140 - COMPUTATION OF PROBATION
Section 150 - REFERENCES
  1. Maternity Leave Policy
  2. Time Bank Policy
  3. Drug-Free Workplace Policy
  4. Smoking Policy
  5. Dependent Care Reimbursement Plan (D-Care)
  6. Health Care Reimbursement Plan (H-Care)
  7. Testing for Alcohol and Controlled Substances
  8. Violation Notification Requirements for Employees with Commercial Driver’s Licenses
Section 160 - SALARY, COMPENSATION AND LEAVE PROVISIONS
160  Administration of Provisions
161  Salaries
  1. Salaries Specified by Resolution
  2. General Adjustments in Salary Range
  3. Salary Upon Original Appointment to a Budgeted Position
  4. Salary Upon Original Extra-Help Appointment
  5. Employees Hired Above Minimum Salary Step
  6. Step Placement Upon Establishment of New Minimum Salary Step
  7. Requirements for Step Advancements
  8. Hours of Service for Purposes of Step Advancement
  9. Step Placement and Step Advancement Upon Appointment to Equal Class
  10. Step Placement and Step Advancement Upon Appointment to Higher Class
  11. Step Placement and Step Advancement Upon Appointment to Lower Class or Downward Reclassification
  12. Salary Upon Reinstatement
  13. Salary Upon Reemployment and Reappointment from Displacement
  14. Work In A Higher Class
  15. Alternate Salary Ranges (Deep Class)

162  Hours of Work, Overtime

162.1  Hours of Work/Scheduled Hours

  1. Hours of Work
  2. Scheduled Hours

162.2  Overtime

  1. Definitions
  2. Authorization
  3. Computation
  4. Compensation

163  Premium Pay/Pay Not for Time Worked

  1. General
  2. Special Holiday Premium Pay - General Representation Unit
  3. Dispatching Personnel in General Representation Unit on 4/10 Schedule-Pay on Certain Holidays
  4. On-Call Duty
  5. Call Back Premium Pay
  6. Emergency Response - Social Work Staff
  7. Court Appearance Premium Pay

164  Pay Differentials

  1. General
  2. Night Shift Differential
  3. Field Training Officer Differential
  4. Career Incentive Differential
  5. Detention Training Differential
  6. Agricultural Biologist Aide Lead Differential
  7. Reserved
  8. Reserved
  9. Child Psychiatrist Differential
  10. Bilingual Pay Differential
  11. Morgue Cleaning Allowance
  12. Longevity Differential
  13. Supervising Detention Officer Differential
  14. Attorney IV-County Counsel Assignment Differentials
  15. Charge Detention Registered Nurse Differential
  16. Reserved
  17. Supervising Deputy Probation Officer III Differential
  18. Emergency Operations Center Coordinator
  19. JTPA Summer Program Administration Differential
  20. Reserved
  21. Reserved
  22. Main Jail Differential
  23. Retraining Adjustment Pay Differential
  24. Interim Department Head Assignment Differential
  25. Lifeguard Instructor Differential
  26. Pharmacist in Charge Differential
  27. Special Assignment Differential
  28. Environmental Health First Responder
  29. San Benito County Child Support Services Regionalization Differential
  30. Extra Help Differential
  31. Land Surveyor Differential

165  Other Compensation Provisions

  1. Return of Fees to County
  2. Reimbursement of Expenses of County Officers and Employees
  3. Meal Allowance
  4. Business Expense Allowance
  5. Special Expense and Automobile Allowance
  6. Meals Provided in Detention (Locked) Facilities
  7. Uniform Replacement-Sheriff's Department
  8. Reserved
  9. Reimbursement for Licenses or Certificates
  10. Tuition Reimbursement
  11. Reserved
  12. Uniform Replacement-Fire Prevention Inspector
  13. Change of Venue Allowance
  14. Reserved
  15. Reserved
  16. Reserved
  17. Body Armor
  18. Relocation Assistance
  19. Advanced Accrual Rates
  20. Animal Services Dispatch/Coordinator Pay and Animal Control Officer Pay
  21. Elected Official Service Credit Accrual

165.1  Elections (Special Pay)

  1. County Clerk
  2. Election Officers and Workers
  3. Use of Personal Vehicles

166  Leave with Pay

166.1  Holidays

  1. Specified
  2. General Provisions
  3. Exclusions
  4. Holiday Compensation - Regular Part-Time Employees

166.2  Annual Leave (General Representation Unit)

  1. Eligibility
  2. Annual Leave Allowance
  3. Conditions and Limitations of Use
  4. Annual Leave Payoff Upon Separation

166.3  Vacation

  1. Eligibility
  2. Vacation Allowance
  3. Limitations on Use

166.4  Sick Leave

  1. Eligibility
  2. Sick Leave Allowance
  3. Permissible Uses
  4. Limitations on Use
  5. Maximum Accrual
  6. Conversion of Unused Sick Leave Upon Separation
  7. Leave Equivalent to Sick Leave
  8. Advancement of Sick Leave Accruals

166.5  Administrative Leave

  1. Eligibility
  2. Initial Credit Upon Appointment
  3. Continuing Administrative Leave
  4. Permissible Uses
  5. Maximum Accrual
  6. Separation

166.6  Other Leaves With Pay

  1. Donation of Blood
  2. County Interviews/Examinations
  3. Mandatory Leave With Pay
  4. Reserved
  5. Bereavement Leave
  6. Required Court Leave
  7. Assault Leave
  8. Natural Disaster/Emergency Leave

166.7  Disabled Safety Members

167  Termination of Non-Civil Service Management Employees

168  Leave Without Pay

168.1  Leave of Absence Without Pay

  1. Leave of Absence Without Pay
  2. Departmental Leave of Absence Without Pay
  3. County Leaves of Absence Without Pay
  4. Right of Return
  5. Effect of Leave of Absence Without Pay on Service Hours
  6. Limitation on Use
  7. Failure to Return
  8. Continuation of Insurance Benefits During Leave Without Pay

168.2  Absence Without Leave

168.3  Suspension

168.4  Family Care or Medical Leaves of Absence

169  Employment of Retired Annuitants

APPENDIX A: CRITERIA FOR ALTERNATE SALARY RANGES UNDER SECTION 161 O

  1. ALTERNATE RANGES B AND C - DA ATTORNEY CLASSES - 1/93
  2. PLANNER IV - ZONING ADMINISTRATOR - ALTERNATE RANGE B CRITERIA
  3. WASTEWATER DISPOSAL TECHNICIAN - ALTERNATE RANGE B CRITERIA (6/12/99)

Section 170 - OTHER PERSONNEL PROGRAM PROVISIONS

171  Performance Evaluation Program

173  Incompatible Activities

Section 180 - EMPLOYER-EMPLOYEE RELATIONS

181  Employer/Employee Relations Policy

182  Memoranda of Understanding

182.1  General Representation Unit

182.1A  General Representation Unit Amendment

182.2  Law Enforcement Unit

182.2A  Law Enforcement Unit Amendment

182.3  Middle-Management Unit

182.3A  Middle-Management Unit Amendment

182.4  Law Enforcement Middle Management Unit

182.5  Detention Officer Unit

182.6  District Attorney Unit

183  Grievance Procedure

Section 190 - EQUAL EMPLOYMENT OPPORTUNITY/NON-DISCRIMINATION PROGRAM

191  Equal Employment Opportunity Board Policies

191.1  Equal Employment Opportunity/Affirmative Action Policy

191.2  Harassment Policy

191.3  Sexual Harassment Policy

191.4  Disability Non-Discrimination Policy

191.5  Reasonable Accommodation Policy

192  Employment Discrimination/Harassment Complaint Procedure

193  Americans With Disabilities Act--Complaint Procedure