PERSONNEL REGULATIONS AND REFERENCES

TITLE II PERSONNEL PROCEDURES 100 - PERSONNEL REGULATIONS AND REFERENCES A large body of Personnel regulatory and reference material exists. This material is combined in a separate manual which is intended to serve as a central resource document for the laws, rules, regulations, policy and reference sources which have been created to govern various elements of the Personnel Management System, excluding Risk Management. An index of the separate Personnel Regulations and References of Santa Cruz County Manual is shown below to provide a cross-reference to users of the County Procedures Manual. Copies of the Personnel Regulations and References of Santa Cruz County Manual are provided to each department and its contents are updated periodically by the Personnel Department. INDEX: PERSONNEL REGULATIONS AND REFERENCES OF SANTA CRUZ COUNTY

Section 000 - INTRODUCTION

Section 110 - DEFINITIONS

Section 120 - COUNTY CODE PROVISIONS PERSONNEL PROGRAM Recodified November 1994
2.16	Personnel Director
2.46	Civil Service Commission
3.04	General Provisions
3.08	County Civil Service System
3.12	Coverage
3.16	Classification
3.20	Examinations and Eligible Lists
3.24	Separations from Classified Service
3.28	Appointments
3.32	Payroll Provisions
3.36	Retirement
3.40	Conflict of Interest--Incompatible Activities

Section 130 - CIVIL SERVICE RULES
Civil Service Commission Meetings of the Civil Service Commission Administration of the Civil Service System Notice to Employees Appeals to the Civil Service Commission Studies Personnel Director Delegation of Authority Commission Secretary Personnel Forms and Records Classification Classification Plan Availability of Classification Plan Basis for Classification of Positions Allocation of Positions to Classes Class Specifications Use of Class Titles Positions Covered Classification of New Positions Reclassification Delegation of Classification Actions Notice and Hearing on Proposed Classification Action Alternate Staffing and Alternate Classes Effect Upon Incumbent of Upward Reclassification of Position Standards and Qualifications for Employment Basic Requirements Applicability of Employment Standards Examinations Purpose of Examinations Filing of Qualifications Statement Examination Announcements Publicizing Examinations Appeals from Applicants Nature of Tests Assignment of Examination Weights Frequency of Examinations Examination Review Term of Candidates' Eligibility Scoring Examinations Rating of Training and Experience Investigations Veterans Preference Credit Oral Examination Notice of Examination Results Establishment of Eligible Lists Alternate Eligible Lists Manpower Training Lists Transfer of Eligibility Qualifying Examinations Appointment and Probation Notification of Vacancy Certification of Eligibles Withholding or Removal of Names from Certification Certification Methods Probation Restoration of Probationary Employees to Eligible List Provisional Appointments Emergency Appointments Extra-Help Appointments Substitute Appointments Temporary Underfill Appointment to Previous Class Demotion Work in a Higher Class Transfers Requirements for Accomplishing Transfers Promotional Examinations Training Employee Performance Evaluation Rating Period Special Evaluations Evaluation Methods and Reports Use of Evaluation Results Appeal of Evaluation Ratings Leaves of Absence Military Leave Leave of Absence Without Pay Return from Leave of Absence Involuntary Leave of Absence Without Pay for Medical Reasons at Direction of Appointing Authority Layoff Resignation Notification by Employee Requirements for Reinstatement Disciplinary Actions Authority Causes for Disciplinary Action Procedure Relating to Criminal Action Notice of Disciplinary Action

REFERENCE: CIVIL SERVICE RULES SECTION VI (E) - LENGTH OF PROBATION PERIOD ONE YEAR PROBATIONARY PERIOD CLASSES POLICY WITH RESPECT TO ABOLISHMENT OF ELIGIBLE LISTS EVIDENCE REQUIRED - DISQUALIFICATION FROM EXAMINATION, SELECTION, APPOINTMENT PROCESS SCOPE OF AUTHORITY - EMPLOYEE'S PERFORMANCE EVALUATION POLICY ON DISCIPLINARY ACTIONS POLICY ON INTERVIEWING REQUIREMENTS FOR OPEN AND PROMOTIONAL ELIGIBLE LISTS
Section 140 - COMPUTATION OF PROBATION

Section 150 - REFERENCES
Maternity Leave Policy Time Bank Policy Drug-Free Workplace Policy Smoking Policy Dependent Care Reimbursement Plan (D-Care) Health Care Reimbursement Plan (H-Care) Testing for Alcohol and Controlled Substances Violation Notification Requirements for Employees with Commercial Driver’s Licenses

Section 160 - SALARY, COMPENSATION AND LEAVE PROVISIONS
160 Administration of Provisions
161 Salaries
Salaries Specified by Resolution General Adjustments in Salary Range Salary Upon Original Appointment to a Budgeted Position Salary Upon Original Extra-Help Appointment Employees Hired Above Minimum Salary Step Step Placement Upon Establishment of New Minimum Salary Step Requirements for Step Advancements Hours of Service for Purposes of Step Advancement Step Placement and Step Advancement Upon Appointment to Equal Class Step Placement and Step Advancement Upon Appointment to Higher Class Step Placement and Step Advancement Upon Appointment to Lower Class or Downward Reclassification Salary Upon Reinstatement Salary Upon Reemployment and Reappointment from Displacement Work In A Higher Class Alternate Salary Ranges (Deep Class)
162 Hours of Work, Overtime
162.1 Hours of Work/Scheduled Hours
Hours of Work Scheduled Hours
162.2 Overtime
Definitions Authorization Computation Compensation
163 Premium Pay/Pay Not for Time Worked
General Special Holiday Premium Pay - General Representation Unit Dispatching Personnel in General Representation Unit on 4/10 Schedule-Pay on Certain Holidays On-Call Duty Call Back Premium Pay Emergency Response - Social Work Staff Court Appearance Premium Pay
164 Pay Differentials
General Night Shift Differential Field Training Officer Differential Career Incentive Differential Detention Training Differential Agricultural Biologist Aide Lead Differential Reserved Reserved Child Psychiatrist Differential Bilingual Pay Differential Morgue Cleaning Allowance Longevity Differential Supervising Detention Officer Differential Attorney IV-County Counsel Assignment Differentials Charge Detention Registered Nurse Differential Reserved Supervising Deputy Probation Officer III Differential Emergency Operations Center Coordinator JTPA Summer Program Administration Differential Reserved Reserved Main Jail Differential Retraining Adjustment Pay Differential Interim Department Head Assignment Differential Lifeguard Instructor Differential Pharmacist in Charge Differential Special Assignment Differential Environmental Health First Responder San Benito County Child Support Services Regionalization Differential Extra Help Differential Land Surveyor Differential
165 Other Compensation Provisions
Return of Fees to County Reimbursement of Expenses of County Officers and Employees Meal Allowance Business Expense Allowance Special Expense and Automobile Allowance Meals Provided in Detention (Locked) Facilities Uniform Replacement-Sheriff's Department Reserved Reimbursement for Licenses or Certificates Tuition Reimbursement Reserved Uniform Replacement-Fire Prevention Inspector Change of Venue Allowance Reserved Reserved Reserved Body Armor Relocation Assistance Advanced Accrual Rates Animal Services Dispatch/Coordinator Pay and Animal Control Officer Pay Elected Official Service Credit Accrual
165.1 Elections (Special Pay)
County Clerk Election Officers and Workers Use of Personal Vehicles
166 Leave with Pay
166.1 Holidays
Specified General Provisions Exclusions Holiday Compensation - Regular Part-Time Employees
166.2 Annual Leave (General Representation Unit)
Eligibility Annual Leave Allowance Conditions and Limitations of Use Annual Leave Payoff Upon Separation
166.3 Vacation
Eligibility Vacation Allowance Limitations on Use
166.4 Sick Leave
Eligibility Sick Leave Allowance Permissible Uses Limitations on Use Maximum Accrual Conversion of Unused Sick Leave Upon Separation Leave Equivalent to Sick Leave Advancement of Sick Leave Accruals
166.5 Administrative Leave
Eligibility Initial Credit Upon Appointment Continuing Administrative Leave Permissible Uses Maximum Accrual Separation
166.6 Other Leaves With Pay
Donation of Blood County Interviews/Examinations Mandatory Leave With Pay Reserved Bereavement Leave Required Court Leave Assault Leave Natural Disaster/Emergency Leave
166.7 Disabled Safety Members
167 Termination of Non-Civil Service Management Employees
168 Leave Without Pay
168.1 Leave of Absence Without Pay
Leave of Absence Without Pay Departmental Leave of Absence Without Pay County Leaves of Absence Without Pay Right of Return Effect of Leave of Absence Without Pay on Service Hours Limitation on Use Failure to Return Continuation of Insurance Benefits During Leave Without Pay
168.2 Absence Without Leave
168.3 Suspension
168.4 Family Care or Medical Leaves of Absence

169 Employment of Retired Annuitants
APPENDIX A: CRITERIA FOR ALTERNATE SALARY RANGES UNDER SECTION 161 O
ALTERNATE RANGES B AND C - DA ATTORNEY CLASSES - 1/93 PLANNER IV - ZONING ADMINISTRATOR - ALTERNATE RANGE B CRITERIA WASTEWATER DISPOSAL TECHNICIAN - ALTERNATE RANGE B CRITERIA (6/12/99)


Section 170 - OTHER PERSONNEL PROGRAM PROVISIONS
171 Performance Evaluation Program
173 Incompatible Activities

Section 180 - EMPLOYER-EMPLOYEE RELATIONS
181 Employer/Employee Relations Policy
182 Memoranda of Understanding
182.1 General Representation Unit
182.1A General Representation Unit Amendment
182.2 Law Enforcement Unit
182.2A Law Enforcement Unit Amendment
182.3 Middle-Management Unit
182.3A Middle-Management Unit Amendment
182.4 Law Enforcement Middle Management Unit
182.5 Detention Officer Unit
182.6 District Attorney Unit
183 Grievance Procedure

Section 190 - EQUAL EMPLOYMENT OPPORTUNITY/NON-DISCRIMINATION PROGRAM
191 Equal Employment Opportunity Board Policies
191.1 Equal Employment Opportunity/Affirmative Action Policy
191.2 Harassment Policy
191.3 Sexual Harassment Policy
191.4 Disability Non-Discrimination Policy
191.5 Reasonable Accommodation Policy
192 Employment Discrimination/Harassment Complaint Procedure
193 Americans With Disabilities Act--Complaint Procedure

TITLE II PERSONNEL PROCEDURES

100 - PERSONNEL REGULATIONS AND REFERENCES